Summer camp may only last a few weeks, but your relationship with camp families should last all year. One of the biggest mistakes camps can make is allowing communication to stop once the final camper heads home. Months of silence can weaken the connection families have with your organization and leave you starting from scratch when registration opens again.

Effective off-season communication keeps your camp fresh in parents’ minds, strengthens relationships, encourages returning campers, generates referrals, and creates excitement for the next summer. The key is providing communication that families actually value rather than contacting them only when you want them to register.

Share Camp News and Updates

Give parents reasons to stay interested in what is happening at camp. Share facility improvements, new activities, upcoming programs, staff announcements, registration dates, behind-the-scenes projects, and other developments throughout the year. Even small updates can remind families that camp is an active community rather than an organization that disappears when summer ends.

Keep Sharing Summer Memories

You probably have hundreds or even thousands of photos and videos from the summer, so do not stop using them when camp ends. Share favorite moments, camper activities, staff highlights, throwback photos, and short videos throughout the year. A great camp photo can immediately remind parents of the experience their child had and help campers stay emotionally connected to your program.

Send a Regular Camp Newsletter

An email newsletter is one of the easiest ways to maintain consistent communication with families. Consider sending a monthly or quarterly newsletter featuring camp updates, photos, upcoming events, parenting resources, activity ideas, registration information, and important dates. Keep newsletters relatively short and useful so parents look forward to receiving them rather than viewing them as another advertisement.

Use Social Media to Maintain Your Camp Community

Social media allows camps to communicate more frequently without overwhelming parents’ inboxes. Share photos, videos, staff updates, polls, contests, camper memories, activity ideas, countdowns, and behind-the-scenes content. Encourage families to comment and share their own camp memories so your social channels become an extension of the camp community rather than simply another marketing platform.

Provide Useful Resources for Parents

Not every communication should promote your camp. Providing useful information establishes your organization as a resource families can rely on throughout the year. Share articles and tips about outdoor activities, screen-free family ideas, children’s friendships, confidence building, physical activity, preparing for camp, packing, independence, and other subjects relevant to your families.

Celebrate Your Camp Community

Highlight the people who make your organization special. Feature counselors, leadership staff, volunteers, alumni, campers, and families when appropriate and with proper permissions. Staff spotlights and “Where Are They Now?” features can be especially effective because relationships with counselors and other campers are often among the strongest memories children take home from camp.

Host Off-Season Events

Digital communication is valuable, but nothing maintains relationships better than bringing people together. Consider camper reunions, family activity days, holiday events, open houses, campfire nights, community service projects, winter gatherings, or other opportunities for families to reconnect. Events also give you something meaningful to promote through your email and social media communications.

Recognize Birthdays and Milestones

Small personalized touches can make a big difference. Birthday emails, anniversary messages, congratulations, or recognition of returning campers can make families feel that they are more than another registration number. Technology can automate much of this communication while still allowing your organization to create a more personal connection.

Ask Parents for Feedback

Communication should not always flow in one direction. Ask parents what they thought about their child’s camp experience, what could be improved, what new activities they would like to see, and what additional programs might interest their family. Surveys and quick polls provide valuable information while demonstrating that your organization values parent input. Just as importantly, communicate what you did with that feedback so families know you are actually listening.

Create a Countdown to Registration

Do not wait until registration opens to start talking about next summer. Begin building anticipation several weeks in advance by announcing important dates, teasing new activities, introducing themes, sharing facility improvements, and reminding families about popular programs. When registration finally opens, parents should already be thinking about camp.

Reward Returning Families

Returning campers are extremely valuable, so give families a reason to commit early. Consider priority registration, early registration incentives, sibling benefits, referral programs, alumni opportunities, or exclusive access to popular sessions. Even when you do not offer financial incentives, simply making returning families feel appreciated can strengthen loyalty.

Encourage Parent Referrals

Happy camp parents can be some of your most effective marketers. Encourage them to share camp information with friends, neighbors, classmates, and coworkers throughout the year. Provide easy-to-share social posts, referral links, open-house invitations, or special events where existing campers can bring a friend. A recommendation from another parent often carries more credibility than traditional advertising.

Segment Your Communication

Not every family needs to receive the same message. New families, returning campers, alumni, families with teenagers, families interested in specialty programs, and families who have not returned recently may respond to different information. Segmenting your email database allows you to provide more relevant communication and make each message more useful to the recipient.

Create a Communication Calendar

Consistency becomes much easier when communication is planned in advance. Develop an annual calendar outlining newsletters, social media campaigns, registration announcements, events, surveys, parent resources, holiday messages, and other important communications. Planning ahead also prevents communicating frequently when registration is approaching and then disappearing for months at a time.

Don’t Make Every Message About Registration

Perhaps the most important rule of off-season communication is simple: do not constantly sell. If every email says “Register Now,” parents will eventually stop paying attention. Your communication should provide a mixture of useful information, entertainment, memories, community updates, and opportunities to participate so your registration messages become much more effective when it is finally time to send them.

Turn Camp Families Into a Year-Round Community

The strongest camps are more than places children visit during the summer. They become communities that campers and families want to remain part of year after year. Off-season communication gives camp directors an opportunity to maintain those relationships instead of rebuilding them every spring. Share memories, provide useful information, celebrate your community, ask for feedback, create opportunities to reconnect, and give families reasons to continue thinking about camp. When registration season arrives, your goal should not be to remind parents who you are. They should already know because you have remained part of their lives throughout the year.

Summer may be your season, but your camp community can last all year.r all camp activities, including our Ultimate Activity Guide that includes 1000 camp games!

For many camps, summer will always be the busiest and most important part of the year, but the end of summer does not have to mean the end of programming. Expanding into year-round activities can help camps stay connected with families, generate additional revenue, strengthen their brand, retain staff, and make better use of facilities. The key is taking the fun, friendship, adventure, learning, and community that make summer camp special and finding creative ways to offer those experiences throughout the year.

1. School Break Camps

Winter break, spring break, Thanksgiving break, teacher workdays, and other school closures provide natural opportunities for additional camp programming. Camps can offer single-day or multi-day programs featuring traditional activities, sports, arts and crafts, outdoor recreation, games, and seasonal themes while also providing a valuable childcare option for working families.

2. Weekend Mini Camps

Weekend programs give campers a condensed version of the summer experience and can include Saturday activity days, overnight adventures, themed weekends, or Friday-through-Sunday programs. Themes such as outdoor adventure, sports, STEM, arts, leadership, or traditional camp favorites can appeal to returning campers while also giving prospective campers an opportunity to experience your program before committing to summer camp.

3. After-School Programs

Camps located near schools or population centers can extend their programming into the school year through after-school activities. Programs might combine outdoor recreation, sports, homework assistance, arts, STEM activities, leadership development, and enrichment and can be offered at the camp itself or through partnerships with schools and community organizations.

4. Holiday-Themed Events

Holidays provide built-in opportunities for special events throughout the year, including Halloween celebrations, fall festivals, winter events, Valentine’s activities, and spring festivals. Scavenger hunts, costume contests, crafts, games, campfires, seasonal food, and family activities can create memorable experiences without requiring the resources necessary for a full day of camp.

5. Family Camp Weekends

Family camp programs allow parents, campers, and siblings to experience camp together through activities such as hiking, canoeing, sports, archery, crafts, fishing, campfires, and outdoor adventures. These events strengthen relationships with existing families while providing prospective families with an opportunity to experience the camp environment firsthand.

6. Outdoor Adventure Programs

Camps with access to trails, lakes, forests, climbing facilities, or other outdoor resources can develop seasonal adventure programs involving hiking, kayaking, fishing, nature exploration, camping, survival skills, orienteering, and outdoor cooking. Changing seasons can make these experiences even more interesting by allowing participants to explore the natural environment in ways they may not experience during summer.

7. Sports Clinics and Camps

Sports programming can provide year-round opportunities through single-day clinics, weekend programs, skill-development sessions, tournaments, and school-break camps. Camps can use their own staff or partner with local coaches, schools, clubs, and sports organizations to provide specialized instruction while making greater use of athletic facilities.

8. STEM and Educational Programs

Camp facilities can provide an exciting environment for learning outside the traditional classroom through programs focused on science experiments, robotics, engineering challenges, coding, astronomy, environmental science, and nature-based learning. These programs can also create valuable partnerships with schools, homeschool groups, libraries, and community organizations.

9. Leadership Programs for Teens

Older campers can remain involved through Counselor-in-Training programs, leadership workshops, community service projects, team-building programs, and junior staff development. In addition to providing valuable experiences for teenagers, these programs can help camps develop a pipeline of future counselors who already understand the organization’s culture and expectations.

10. Camper Reunion Events

Simple reunion events can help campers maintain friendships and stay connected to camp throughout the year. Fall gatherings, winter parties, pizza nights, bowling events, campfire nights, and other social activities can keep the camp community engaged while building excitement for registration and the upcoming summer season.

11. Parents’ Night Out

Parents’ Night Out programs allow families to drop children off for several hours of supervised evening activities while parents enjoy time on their own. Games, crafts, sports, movies, dinner, themed activities, and campfires can create a fun mini-camp experience while providing a useful service to families and an additional source of revenue.

12. Birthday Parties and Private Events

Camp facilities can provide a unique alternative to traditional birthday party venues by offering activities such as climbing, swimming, sports, nature programs, crafts, and games. Camps can also host reunions, school events, organizational outings, celebrations, and other private gatherings when facilities are available.

13. School Field Trips

Camp facilities are often ideally suited for experiential learning, making school field trips a natural extension of year-round programming. Programs can focus on environmental education, team building, outdoor recreation, leadership, science, ecology, or physical activity, with clearly defined learning objectives and ready-to-use packages making the programs easier for schools to schedule.

14. Homeschool Programs

Homeschool families can provide an excellent audience for weekday programming when camp facilities might otherwise be underused. Weekly, monthly, or multi-week programs can focus on outdoor education, physical education, nature science, arts, STEM, team building, and adventure activities while providing homeschool families with valuable social and educational experiences.

15. Team-Building Programs

Schools, sports teams, youth organizations, nonprofits, and businesses may be interested in structured team-building experiences using camp facilities. Group challenges, ropes courses, problem-solving activities, communication exercises, outdoor adventures, and leadership activities can create another source of revenue while introducing new audiences to the camp.

16. Community Events

Open houses, festivals, outdoor movie nights, community service projects, fun runs, nature days, and family activity days can position your camp as a year-round part of the community. Some events can generate direct revenue while others can primarily serve as marketing opportunities that introduce new families to your organization and strengthen community relationships.

17. Seasonal Specialty Programs

Each season offers programming opportunities that may not be available during traditional summer camp. Fall can feature hiking, harvest activities, outdoor cooking, and nature exploration, while winter can include holiday programs and climate-appropriate outdoor activities, and spring can focus on gardening, environmental education, wildlife, and outdoor adventure.

18. Staff Development Programs

Camp facilities can also become destinations for professional development by hosting workshops, conferences, retreats, and training programs for camp professionals, recreation staff, teachers, coaches, youth workers, and nonprofit organizations. Training topics such as leadership, behavior management, safety, programming, customer service, staff supervision, and team building can generate additional revenue while establishing your organization as a professional resource.

19. Facility Rentals

Year-round revenue does not always require the camp to operate the programming itself. Cabins, meeting rooms, fields, gyms, dining halls, outdoor spaces, and retreat facilities can potentially be rented to schools, nonprofits, sports organizations, businesses, clubs, and community groups, provided appropriate insurance, contracts, staffing, facility rules, and risk management procedures are established.

20. Pre-Summer Camper Events

Open houses, new-camper orientation days, facility tours, meet-the-counselor events, activity demonstrations, and family information sessions can build excitement in the months leading up to summer. These events help first-time campers become more comfortable, give parents opportunities to ask questions, reconnect returning families with camp, and provide another opportunity to convert interested families into registrations.

Turn Summer Camp Into a Year-Round Community

Camps do not need to launch numerous new programs at once to become successful year-round organizations. Start with two or three opportunities that fit naturally with your facilities, staff expertise, community, and existing camper population, then evaluate demand, operating costs, staffing requirements, pricing, safety, and profitability. Pilot programs can provide valuable information before committing additional resources and allow directors to improve each program based on participation and feedback.

The value of year-round programming extends beyond additional revenue because it gives families more opportunities to remain connected with your organization. Regular interaction can strengthen camper retention, referrals, staff recruitment, summer enrollment, and the overall sense of community surrounding your camp. Your organization already has a community of people who believe in the experience you provide, and year-round programming gives you an opportunity to keep that community active long after the final day of summer camp.

Running a successful camp means creating an environment where children can explore, learn, make friends, and have fun. Behind those experiences, however, is an enormous responsibility. Camp directors must continually identify potential risks and take reasonable steps to prevent injuries, emergencies, misconduct, and other incidents.

Risk management should not be viewed simply as protecting a camp from liability. At its best, risk management creates safer programs, better-prepared employees, more consistent operations, and greater confidence among campers, families, and staff.

While no camp can eliminate every risk, directors can significantly reduce the likelihood and severity of incidents by developing a proactive risk management strategy.

1. Identify Risks Before Camp Begins

Effective risk management starts with identifying what could potentially go wrong. Camp directors should conduct a comprehensive review of their facilities, activities, staffing practices, transportation procedures, emergency plans, equipment, and daily operations before campers arrive. Walk through the camp from the perspective of both a camper and a staff member. Look for hazards such as damaged equipment, slippery surfaces, inadequate lighting, unsecured areas, unsafe activity spaces, accessibility issues, and locations where supervision may be difficult.

Risk assessments should also consider situations that may not involve a physical hazard. Bullying, inappropriate staff behavior, missing campers, medication errors, unauthorized pickups, severe weather, cybersecurity issues, and poor communication during emergencies can all create significant risks. Create a written list of identified risks, determine their potential severity, and establish procedures for reducing them.

2. Develop Clear Policies and Procedures

Policies provide staff with a consistent framework for handling situations before they become problems. Every camp should maintain written policies covering major areas of operation, including camper supervision, staff conduct, discipline, medication administration, emergency response, transportation, field trips, aquatic activities, severe weather, missing campers, visitor access, camper release procedures, and incident reporting.

Policies should be reviewed regularly rather than simply carried over from year to year. Changes in programming, facilities, staffing, regulations, technology, and industry practices may create risks that did not previously exist. Most importantly, employees need to understand the policies. A policy sitting inside a handbook provides little protection if staff members do not know how to apply it.

3. Make Staff Training a Major Part of Risk Management

Your employees are one of your most important risk management resources. Before camp begins, staff should receive comprehensive training on safety procedures, supervision expectations, emergency response, camper behavior management, appropriate boundaries, mandated reporting requirements where applicable, and their individual responsibilities. Training should include realistic scenarios rather than relying entirely on lectures.

Ask counselors what they would do if a camper disappeared from their group, a child was injured, severe weather suddenly approached, a parent became confrontational, or they observed concerning behavior from another staff member. Practicing situations before they occur helps employees respond more effectively when they are under pressure.

4. Maintain Active Camper Supervision

Many camp incidents can be prevented through effective supervision. Camp directors should establish clear expectations regarding counselor-to-camper ratios, positioning, attendance checks, transitions, bathroom procedures, changing areas, swimming, field trips, and other higher-risk situations.

Staff should understand that supervision means more than simply being present. Counselors should actively observe campers, anticipate problems, enforce rules consistently, and position themselves where they can effectively monitor activities. Transitions deserve particular attention. Moving between activities, loading buses, arriving at field-trip destinations, entering pools, and returning from breaks are times when accountability can easily break down. Develop reliable procedures for knowing where every camper is throughout the day.

5. Establish Strong Emergency Procedures

Every camp should have a written emergency action plan addressing the situations most likely to affect its operation. Depending on the camp, plans may need to address severe weather, fire, medical emergencies, missing campers, intruders, facility evacuations, transportation accidents, water emergencies, power outages, and other critical incidents.

Staff should know who is responsible for making decisions, who contacts emergency services, where campers should assemble, how attendance will be verified, who communicates with families, where emergency supplies are located, and how incidents will be documented. Emergency plans should be practiced. Drills help identify problems that may not be obvious when procedures exist only on paper.

6. Pay Special Attention to Higher-Risk Activities

Certain camp activities require additional planning and supervision. Swimming, boating, climbing, archery, sports, hiking, horseback riding, field trips, transportation, and adventure activities may require specialized equipment, qualified personnel, additional supervision, inspections, or specific emergency procedures.

Directors should evaluate each activity individually. Consider the age and abilities of participants, staff qualifications, environmental conditions, equipment requirements, emergency access, supervision levels, and what procedures are necessary if something goes wrong. An activity being a traditional part of camp does not mean its risks should be taken for granted.

7. Screen and Supervise Staff Carefully

Risk management begins before an employee ever interacts with a camper. Camps should establish appropriate hiring and screening procedures based on their responsibilities and applicable requirements. These may include applications, interviews, reference checks, background screening, credential verification, and other safeguards appropriate to the position. Screening should be combined with clear expectations regarding staff conduct and appropriate adult-to-child boundaries.

Camp directors should also create an environment where employees feel responsible for protecting campers. Staff should know how and where to report concerning behavior and understand that safety concerns should never be ignored simply because they involve another employee.

8. Inspect Facilities and Equipment Regularly

A facility that was safe at the beginning of the season may develop hazards as the summer progresses. Create routine inspection procedures for playgrounds, sports equipment, buildings, trails, aquatic areas, vehicles, activity spaces, and other facilities.

Staff should also have a simple way to report damaged equipment or unsafe conditions.When a hazard is identified, document the concern and take appropriate corrective action. Equipment that cannot immediately be repaired should be removed from use or secured until the problem is resolved.

9. Document Incidents

Good documentation is an important part of risk management. Incident reports should clearly document what happened, when and where it occurred, who was involved, what staff observed, what actions were taken, and who was notified. Avoid speculation or emotional language. Reports should focus on objective facts.

10. Review Incidents for Patterns

Incident reports become much more valuable when directors look at them collectively. If several injuries occur at the same activity, multiple campers become separated during the same transition, or repeated behavioral incidents happen in one location, there may be an underlying operational problem. Periodically review incidents and ask what happened, why it happened, whether it could reasonably have been prevented, whether existing procedures were followed, and whether a policy, facility, activity, or training procedure needs to change. The objective should not automatically be to assign blame. The goal is to identify opportunities to make the camp safer.

11. Communicate Expectations Clearly

Risk management also depends on communication with campers and families. Parents should understand important camp policies before the program begins, including health procedures, authorized pickup requirements, behavior expectations, prohibited items, communication procedures, and emergency contact expectations. Campers should receive age-appropriate explanations of rules and expectations. Clear communication reduces confusion and makes it easier for staff to consistently enforce camp policies.

12. Create a Culture Where Safety Is Everyone’s Responsibility

The strongest risk management programs go beyond policies and checklists. They create a culture where employees understand that protecting campers is part of everyone’s job. Encourage employees to speak up when they see something unsafe. Staff should never feel that they will be criticized for stopping an activity because equipment appears damaged, weather conditions have changed, or they believe a situation is unsafe.

Camp leadership sets the example. When directors consistently emphasize safety, follow procedures themselves, respond seriously to concerns, and correct problems quickly, employees are more likely to do the same.

Risk Management Is an Ongoing Process

Risk management should never be something a camp director addresses once before opening day and then forgets. Conditions change throughout the season. Equipment wears down. New staff members arrive. Weather changes. Camper needs differ from week to week. New activities are introduced, and unexpected situations occur.

Effective camp directors continually evaluate their operations, learn from incidents, listen to staff, and improve their procedures. The goal is not to eliminate every possible risk. Camp is supposed to include adventure, exploration, independence, and new experiences. The goal is to identify unnecessary risks, prepare for foreseeable situations, and create systems that allow those experiences to happen as safely as reasonably possible.

A strong risk management program ultimately protects more than the organization. It protects campers, supports employees, strengthens families’ trust, and helps ensure that camp remains the positive and memorable experience it is intended to be.

Navigating the Camp Off-Season: Tips for Camp Directors 

For camp directors, the end of summer doesn’t mean the end of work—it simply shifts the focus. While campers return to school and staff move on to new adventures, directors enter a critical phase: the off-season. This period offers the opportunity to recharge, reflect, and lay the groundwork for an even better camp next year. Here are some tips to make the most of it. 

1. Reflect and Review the Summer 

The first step in a productive off-season is looking back at the summer you just completed. By analyzing what went well and where improvements are needed, you can capture valuable lessons while the details are still fresh. Reflection also provides a strong foundation for setting realistic goals for the year ahead. 

• Collect feedback from staff, campers, and parents through surveys or small group discussions. 

• Note successes and challenges while they’re still fresh in your mind. 

• Document lessons learned to avoid repeating mistakes and to build on what worked well. 

2. Stay Connected with Your Community 

Even when camp isn’t in session, maintaining strong relationships with campers, families, and alumni is key. Consistent communication helps keep your camp top of mind and builds excitement for the next season. It also strengthens loyalty and ensures that the spirit of camp continues year-round. 

• Send newsletters with camp stories, highlights, and updates. 

• Share photos or videos on social media to remind families of the memories made. 

• Organize virtual meetups or seasonal events to keep campers engaged year-round. 

3. Show Appreciation to Staff 

The off-season is an ideal time to let your staff know how much you value them. Recognizing their hard work not only boosts morale but also helps with retention and encourages them to return next summer. A little gratitude goes a long way in building a strong camp culture. 

• Write personal thank-you notes or emails. 

• Feature outstanding staff contributions in newsletters. 

• Stay in touch to keep them excited about returning next season. 

4. Focus on Professional Development 

As camp slows down, directors can invest in their own growth and that of their leadership team. The off-season provides the time and space to explore new skills, learn from peers, and discover fresh ideas to improve camp operations and programming. 

• Attend conferences, webinars, or training sessions to stay current on camp trends. 

• Network with other camp directors to exchange ideas. 

• Encourage senior staff to seek training opportunities as well. 

5. Plan and Prepare for Next Season 

Early preparation is the key to avoiding last-minute stress. Use the off-season to organize systems, refine policies, and brainstorm new programming. The more you prepare now, the smoother your next summer will run when the energy ramps back up. 

• Review budgets, registrations, and staffing needs early. 

• Update policies, procedures, and safety protocols. 

• Brainstorm and pilot new programs to keep camp fresh and exciting. 

6. Maintain Your Facilities and Equipment 

Camp facilities and gear require attention to ensure they are safe and ready for use when the next season begins. The off-season is the best time to address repairs, upgrades, and preventative maintenance without disrupting camp life. 

• Inspect cabins, kitchens, and activity spaces for needed repairs. 

• Clean, store, and inventory equipment for sports, arts, and outdoor programs. 

• Schedule major projects or improvements while the property is quiet. 

The off-season is more than downtime—it’s a chance to strengthen your camp’s foundation and set the stage for another unforgettable summer. By reflecting, connecting, appreciating, planning, and maintaining, camp directors can ensure their program continues to grow and thrive year after year. 

Visit The Summer Camp Source for all camp activities, including our Ultimate Activity Guide that includes 1000 camp games!

Expanding Opportunities: Camp Programs Youth Organizations Can Run During the School Year 

When most people think of camp, they imagine summer days filled with sunshine, sports, and friendships. But camp programs don’t need to be limited to just a few warm months. Youth organizations can expand their reach and impact by offering camp-style programming throughout the school year. These initiatives not only keep kids engaged during the academic calendar but also support their social, emotional, and physical development year-round. 

Why Offer School-Year Camp Programs? 

School-year camps provide structured, positive environments where children can explore new skills, strengthen friendships, and stay active outside of the classroom. For parents, these programs offer safe, enriching options for after-school hours, weekends, or school breaks. For youth organizations, they create opportunities to build stronger community ties and maintain relationships with families long after the summer season ends. 

Types of School-Year Camp Programs 

1. After-School Enrichment Camps 

• Focus on skill-building in areas like art, STEM, music, or leadership. 

• Provide a structured alternative to traditional after-school care. 

• Give students hands-on experiences that complement classroom learning. 

2. Sports & Fitness Camps 

• Offer seasonal programs tied to sports like soccer, basketball, or volleyball. 

• Include recreational leagues, clinics, or skill-specific training. 

• Promote teamwork, discipline, and healthy lifestyles. 

3. Holiday & Break Camps 

• Run during long weekends, teacher in-service days, or holiday breaks. 

• Provide fun, themed programming (e.g., “Winter Adventure Camp” or “Spring Sports Camp”). 

• Help working parents by offering childcare when schools are closed. 

4. Leadership & Service Camps 

• Train teens in leadership, mentoring, or community service. 

• Partner with local nonprofits for volunteer opportunities. 

• Create pathways for older youth to give back and prepare for future careers. 

5. Weekend Adventure Camps 

• Offer day-long or overnight experiences once or twice a month. 

• Include outdoor activities such as hiking, nature exploration, or camping skills. 

• Give youth a chance to disconnect from technology and reconnect with nature. 

6. Academic Support Camps 

• Blend tutoring with fun, camp-style activities. 

• Focus on literacy, math, or homework help in engaging ways. 

• Provide an encouraging environment for kids who need extra support during the school year. 

Tips for Success 

• Stay Flexible: Families’ schedules are busy, so offer a variety of program lengths and times. 

• Incorporate Fun: Keep the “camp feel” alive with games, songs, and traditions. 

• Engage Parents: Communicate regularly and share success stories to build trust and loyalty. 

• Train Staff: Even short-term programs require well-trained leaders to ensure safety and quality. 

Conclusion 

By running camp programs during the school year, youth organizations can extend their mission beyond the summer and create year-round opportunities for growth, fun, and community. Whether it’s after-school enrichment, weekend adventures, or holiday camps, these programs provide meaningful experiences that keep kids connected, active, and inspired all year long. 

Visit The Summer Camp Source for all camp activities, including our Ultimate Activity Guide that includes 1000 camp games!

As the last campers wave goodbye and the buses pull away, camp directors often feel a mix of relief, pride, and exhaustion. The whirlwind of activity that defines summer camp—laughter-filled cabins, spirited games on the field, and the countless small moments of connection—gives way to quiet trails and empty dining halls. This is the perfect time for directors to pause, reflect, and prepare for the future. 

Celebrate the Wins 

Every camp season is filled with triumphs, both big and small. Maybe it was a counselor who stepped up as a leader, a new activity that campers loved, or a rainy week where creativity turned challenges into unforgettable fun. Take time to write these down. Share highlights with your staff and board—celebrating successes helps remind everyone why the work matters and reinforces your camp culture of positivity. 

Gather Feedback Thoughtfully 

Reflection isn’t only about what went well—it’s also about how to improve. Collecting feedback from campers, parents, and staff provides valuable insight. Did parents feel well-informed? Did counselors feel supported? Were campers engaged and safe? Consider anonymous surveys or end-of-season discussions to gain honest perspectives. The key is to approach feedback not as criticism, but as an opportunity for growth. 

Evaluate Operations and Systems 

The end of camp is a great moment to review the nuts and bolts of operations. Were registration systems efficient? Did the daily schedule run smoothly? Were resources like supplies, transportation, and food service handled effectively? Document challenges while they’re fresh in your mind, so improvements can be implemented before next season. 

Recognize and Reconnect with Staff 

Staff are the heart of camp. After a demanding season, express gratitude—whether through thank-you notes, appreciation events, or highlighting their impact in newsletters. Stay connected in the off-season through social media groups or reunions. A culture of appreciation and ongoing connection helps with staff retention and recruitment. 

Capture Stories and Memories 

The magic of camp is best told through stories and images. Gather camper success stories, testimonials, and photos to use in future marketing and outreach. This not only honors the experience of this summer but also builds excitement for next year. 

Look Ahead with Intention 

Once you’ve reflected on what worked and what didn’t, shift your focus forward. Set clear goals for the upcoming year. Maybe it’s enhancing staff training, diversifying programming, upgrading facilities, or improving parent communication. Reflection is most powerful when it leads to actionable change. 

Directing a camp is more than managing logistics—it’s about shaping experiences that last a lifetime. By pausing to reflect after each season, camp directors ensure their programs continue to grow, evolve, and inspire. The quiet after the summer isn’t just the end of something special—it’s the beginning of planning the next great adventure. 

Visit The Summer Camp Source for all camp activities, including our Ultimate Activity Guide that includes 1000 camp games!

Reflecting on the Summer: A Guide for Camp Directors 

Summer camp games are the heartbeat of any summer program—they bring the energy, spark laughter, and give campers a chance to build teamwork and confidence. Activity stations are especially effective when they feature fast-moving, easy-to-run games that keep small groups engaged while rotating through different experiences. Below are 25 specific, active camp games perfect for station rotations, each explained clearly so you can use them immediately at your next camp session.

Coordinating Activities Course

1. Capture the Cones

Capture the Cones is a fast-paced variation of Capture the Flag that works perfectly in small station areas. In this game, each team has a pile of plastic cones to protect while also trying to steal cones from the opposing side. Campers must sneak, sprint, and strategize as they defend their territory and try to gather as many cones as possible before time runs out. It’s simple, exciting, and ideal for building teamwork and friendly competition.

2. Dribble Tag

Dribble Tag adds a fun twist to regular tag by requiring every camper to dribble a soccer ball while attempting to tag others. If their ball rolls away or they lose control, they must retrieve it before returning to play. The constant motion keeps campers active, improves ball-handling skills, and adds just enough chaos to make the game unpredictable and hilarious.

3. Water Sponge Relay

Water Sponge Relay is a perfect warm-weather station game that blends teamwork with a splash of excitement. Campers race between two buckets—one filled with water and one empty—using only a large sponge to transfer water from one to the other. They must squeeze out as much as they can before the next teammate takes over. The race becomes a mix of speed, strategy, and teamwork as groups try to fill their bucket first.

4. Hula Hoop Pass Challenge

In this classic camp game, campers stand in a circle holding hands while trying to pass a hula hoop all the way around the circle without breaking their chain. The game quickly becomes a blend of laughter, twisting, bending, and cheering as campers work together to move the hoop as fast as possible. It’s a great way to encourage cooperation and problem-solving.

5. Human Foosball

Human Foosball transforms campers into life-size players in a foosball setup marked by ropes or cones. Campers must stay in their designated line but slide left or right to kick the ball when it enters their zone. The game moves quickly, with players passing, blocking, and shooting while staying “attached” to their imaginary foosball rods. It’s interactive, hilarious, and keeps everyone engaged at once.

6. Parachute Popcorn

Parachute Popcorn uses a large playground parachute and a handful of soft balls placed in the center. Campers work together to shake the parachute, bouncing the balls as high as possible while trying to keep them from rolling off. You can make the game more exciting by adding challenges like keeping all balls in the air or trying to shake certain balls out while protecting others. It’s visually exciting and always a crowd favorite.

7. Noodle Hockey

Noodle Hockey is a safe, high-energy game where campers use pool noodles as hockey sticks to move a lightweight ball or beach ball toward their opponent’s goal. The oversized equipment creates goofy hits, unpredictable ball movement, and nonstop excitement. This game works well in small spaces and keeps campers active while encouraging teamwork and coordination.

8. Builders and Bulldozers

Builders and Bulldozers is a simple yet extremely active game using a large number of plastic cones. Half of the campers are “builders,” whose job is to set cones upright, and the other half are “bulldozers,” who flip the cones over as quickly as possible. After a timed round, the group counts how many cones are up versus down to determine the winner. The constant movement keeps kids engaged and laughing the entire time.

9. Shipwreck

Shipwreck is a fast-paced action game where campers respond to commands like “Swab the Deck,” “Captain on Deck,” “Shark Attack,” “Man Overboard,” and more. Each command has a specific movement or action, and campers must react quickly to avoid elimination. The quick decision-making, movement, and silliness make it perfect for an activity station with groups cycling through.

10. Four-Corner Dodgeball

Four-Corner Dodgeball splits campers into four small teams, each occupying a corner zone. Only soft foam balls are used, and campers can throw at any other corner. If a corner is eliminated, they join another team and continue playing. The smaller teams make the game safer and more controlled, and the rotating alliances keep the game fresh and exciting through every round.

11. Blob Tag

Blob Tag starts with one camper designated as “the blob.” When the blob tags another camper, they must join hands and continue tagging others together. As the blob grows, it moves more slowly but becomes harder to avoid due to its size. The game ends when every camper becomes part of the blob. It’s fun, energetic, and perfect for larger outdoor spaces.

12. Gaga Ball

Gaga Ball is played in a small octagonal pit where campers use their hands to slap a soft ball, aiming to hit opponents below the knees to get them out. Campers must constantly dodge, jump, and pivot to avoid the ball while trying to tag others. Fast-paced rounds and quick rotations make this station ideal for groups cycling through throughout the day.

13. Steal the Bacon

Steal the Bacon pits two teams against each other with a single object—the “bacon”—placed in the middle. When their number is called, one camper from each team races to grab the object and return to their side without being tagged. The anticipation keeps campers on edge, and the bursts of speed make this a thrilling addition to any game rotation.

14. Sharks and Minnows

Sharks and Minnows is a classic running game where one or two “sharks” try to tag the “minnows” as they run from one side of the field to the other. Tagged minnows become additional sharks, making each round tougher until all minnows are caught. It’s simple to set up and always produces lots of excitement and movement.

15. Jump the Creek

Jump the Creek uses two ropes placed a short distance apart to form a “creek.” Campers take turns jumping across without landing in the water. After each round, the creek widens, challenging campers to make longer and longer leaps. It’s a great game for coordination and friendly competition, especially with different challenge levels for various age groups.

16. Relay Race Gauntlet

Relay Race Gauntlet features a series of mini-challenges—like skipping, crab walking, balancing an object, or weaving through cones—performed one after another by teammates. Each group tries to complete the full relay the fastest. It’s a great way to pack multiple fun movements into one station while encouraging teamwork and cheering.

17. Castle Guard

In Castle Guard, teams build small “castles” using cones or blocks. Once built, campers attempt to knock down the opposing team’s castle by rolling foam balls—while defenders protect their structure without touching the balls. The game involves strategy, quick movements, and teamwork as campers coordinate offense and defense.

18. Switch Sides

Switch Sides is a high-energy reaction game. When the leader calls “Switch!”, campers must run to the opposite side of the play area before the leader tags one of them. You can add variations like hopping, skipping, backward running, or animal walks to increase difficulty. It’s quick to explain and easy to cycle through as a station.

19. Octopus Tag

In Octopus Tag, one camper stands in the middle as the “octopus,” while the others try to run from one end of the field to the other. The octopus tags runners to freeze them in place; frozen players become “seaweed” who can tag others without moving their feet. The game continues until only one runner remains. It’s a creative twist on tag that keeps everyone involved.

20. Ball Toss Knockdown

Using a set of stacked plastic cups or lightweight blocks, campers take turns throwing soft balls to knock down as many items as possible in one throw. You can create different scoring zones or challenges to increase excitement. This station is great for accuracy, coordination, and friendly competition.

21. Running Tic-Tac-Toe

Running Tic-Tac-Toe is an active twist on the classic game. Campers sprint to a 3×3 grid of hoops and place a beanbag in a square, then race back to tag the next teammate. Teams compete to create three in a row as fast as possible. The blend of speed, strategy, and split-second decision-making makes this game a standout station.

22. Medic Dodgeball

In Medic Dodgeball, each team secretly chooses a “medic” who can revive eliminated teammates by tagging them. Opponents try to discover and eliminate the medic while defending their own. Because players are constantly returning to the game, the action stays lively and unpredictable, making it a camper favorite.

23. Fire and Ice Tag

Fire and Ice Tag features two special taggers—“fire” who freezes players with a tag, and “ice” who unfreezes them. The game becomes a constant cycle of freezing and rescuing, keeping players moving nonstop. This variation is especially fun in a station format because rotations keep the excitement fresh.

24. Spy Hunter

Spy Hunter is a sneaky game where one camper is secretly chosen as the spy, and the others must identify the spy before being tapped. Meanwhile, the spy tries to tag players one by one without being caught. The mystery element adds suspense, and the game works perfectly with small groups rotating through a station.

25. Circle Dodge

Circle Dodge is an exciting, fast-moving throwing game played inside a large circle marked with cones or rope. All campers stand inside the boundary while one or two throwers stay on the outside, rolling or gently tossing soft foam balls toward the players in the circle. Campers inside must jump, dodge, and move quickly to avoid being hit below the waist. If a camper is hit, they step outside and become an additional thrower, increasing the difficulty as the game goes on. The last camper remaining inside the circle wins the round. Circle Dodge is simple to set up, highly active, and always a camper favorite.

Visit The Summer Camp Source for all camp activities, including our Ultimate Activity Guide that includes 1000 camp games!

Communication and Customer Service Course

Even the best summer camps occasionally face parent concerns or complaints. Whether the issue is about communication, safety, behavior management, or a misunderstanding, how your staff responds can make the difference between an upset parent and a loyal supporter. Handling complaints with professionalism, empathy, and confidence helps build trust and strengthens your camp’s reputation. Here are six effective tips to navigate parent complaints calmly and constructively.

1. Be Responsive and Communicate Promptly

Timely communication is one of the most powerful ways to build trust with parents. When a concern arises, respond as quickly as possible, even if you don’t have a full answer yet. A short message or call acknowledging the issue and letting them know you’re actively looking into it goes a long way toward easing worry and showing professionalism. Delayed responses often lead to frustration or assumptions that the camp doesn’t care. By staying proactive and responsive, you demonstrate reliability, transparency, and a genuine commitment to resolving concerns swiftly and respectfully.

2. Listen Fully Before Responding

When a parent approaches with a concern, the most important first step is to listen without interrupting. Allow them to express their feelings fully, and show genuine interest in understanding their perspective. Parents often feel calmer simply by being heard. Listening attentively also ensures you gather accurate information before taking any action. Use phrases like “I understand why that would be upsetting” or “Thank you for bringing this to our attention” to validate their experience.

3. Stay Calm, Professional, and Positive

Your tone and body language set the stage for the entire conversation. Even if a parent is emotional or frustrated, it’s essential to remain composed and positive. Avoid becoming defensive or matching their intensity. A calm response helps de-escalate the situation and reassures the parent that you are capable and in control. Your professionalism communicates that the camp takes concerns seriously and is committed to resolving issues respectfully.

4. Investigate the Issue Thoroughly

Once you’ve heard the concern, take time to gather all the details before offering solutions. This may include speaking with counselors, reviewing incident reports, checking activity schedules, or observing group dynamics. Parents appreciate when camps take the extra step to understand what happened rather than offering quick assumptions. A thoughtful investigation builds credibility and ensures you provide accurate, fair information when following up.

5. Offer Clear Solutions and Follow-Up Steps

After you’ve assessed the situation, communicate clearly how you plan to resolve the issue. If action is needed, such as adjusting supervision, clarifying routines, or addressing behavior, explain exactly what will be done and when. Parents feel more reassured when they know there is a plan in place. Be transparent, direct, and positive. If appropriate, schedule a follow-up call or email to let the parent know how things are going and to reinforce your commitment to improvement.

6. Document, Reflect, and Improve Camp Systems

Every complaint big or small provides valuable insight into how your camp can improve. Keep detailed notes of parent concerns and how they were resolved. Look for patterns that may indicate a larger issue, such as unclear communication, staffing struggles, or procedures that need refinement. Use these insights to strengthen training, update policies, or improve programming. Showing parents that you are committed to learning and growing builds long-term trust and loyalty.

Final Thoughts

Handling parent complaints effectively is not just about resolving an issue, it’s about building strong relationships. When parents feel heard, respected, and confident in your response, they become allies who trust your leadership and appreciate your commitment to their child’s well-being. By staying calm, communicating clearly, and using each interaction as an opportunity to strengthen your camp, you ensure a positive experience for both families and staff.

Need help with customer service and managing parent complaints? Check out our online courses and training resources!

CAMP ACTIVITY GUIDES

One of the greatest gifts a summer camp can offer is the opportunity for children to reconnect with nature. With so much of today’s world centered on screens and schedules, time outdoors helps campers slow down, explore, and rediscover the wonder of the natural world. Nature-based activities promote curiosity, creativity, and environmental awareness while encouraging movement, teamwork, and adventure. Here are fifteen meaningful and easy-to-run nature activities your campers will love.

1. Nature Scavenger Hunt

A nature scavenger hunt encourages campers to search the environment for specific natural items like smooth rocks, unique leaves, animal tracks, or natural patterns. As they explore, they learn observation skills and develop a deeper appreciation for the world around them. The excitement of the hunt keeps kids engaged and active from start to finish.

2. Leaf Rubbing Art

Leaf rubbing is a simple yet magical activity where campers place leaves under a sheet of paper and gently rub crayons over the top to reveal their shapes and veins. This activity connects art with botany and helps campers notice differences in texture, structure, and species. Kids love watching each leaf’s unique pattern appear like a secret drawing.

3. Bug and Critter Exploration

Campers can use magnifying glasses and small viewing containers to gently observe insects, worms, or other tiny creatures. They learn about habitats, adaptations, and the importance of insects in the ecosystem. With clear boundaries and respect for wildlife, this activity inspires curiosity and compassion for living things.

4. Nature Journaling

Nature journaling offers a peaceful moment of reflection. Campers can draw plants, write about what they see, record weather, or describe sounds around them. Over time, their journals become a personal record of their outdoor experiences, helping them build observation skills and emotional awareness in a calm, structured way.

5. Rock Painting and Story Stones

Using rocks found in the environment, campers paint designs, symbols, animals, or patterns. Once painted, the “story stones” can be used for storytelling games, group narratives, or decoration. This activity blends creativity with natural materials and encourages campers to look closely at shapes and textures in their surroundings.

6. Nature Hikes with Purpose

A short hike becomes more meaningful when it has a theme, such as identifying bird calls, finding signs of wildlife, spotting color patterns, or searching for plants with specific textures. Purpose-driven hikes teach kids how to move through nature with curiosity and intention rather than simply walking from point A to point B.

7. Build-Your-Own Fairy or Gnome Homes

Campers use sticks, bark, moss, stones, pinecones, and leaves to create miniature “homes” in the forest for imaginary woodland creatures. This imaginative activity encourages teamwork, engineering skills, and creativity while teaching children how to use natural materials gently and responsibly.

8. Solar Oven S’mores

Campers build solar ovens using foil-lined boxes, plastic wrap, and sunlight to melt chocolate and marshmallows for s’mores. This activity combines environmental science with a delicious reward, teaching campers about solar energy and sustainable heating in a hands-on way.

8. Plant and Grow Activity

The Plant-and-Grow activity teaches campers how to nurture a living plant from start to finish. Campers fill small pots or biodegradable cups with soil, choose seeds such as herbs, flowers, or vegetables, and learn how water, sunlight, and care help their plants grow over time. They can decorate their pots, label their seedlings, and check on them daily as part of a camp routine. This hands-on activity builds responsibility, patience, and environmental awareness while giving campers a meaningful project they can take home and continue to care for long after camp ends.

10. Bird Watching and Sound Mapping

Campers find a quiet spot outdoors and try to identify birds by sight or sound. They can also create “sound maps” by marking where different sounds originate around them. This activity builds listening skills and teaches campers how animals communicate and interact with their environment.

11. Creek or Pond Study

If your camp has safe access to a shallow creek or pond, campers can explore aquatic life by gently catching and observing tadpoles, minnows, or water insects. They learn about freshwater ecosystems and food chains while enjoying a refreshing activity that feels like an adventure.

12. Nature-Themed Relay Challenges

Relay races take on a nature twist when you incorporate elements like carrying pinecones, hopping like frogs, walking like bears, or balancing rocks. These playful challenges combine physical activity with imagination and help campers engage with natural elements in a fun, memorable way.

13. Cloud Watching and Sky Stories

Campers lie back in the grass and observe cloud shapes, imagining what they resemble or making up short stories about them. This activity promotes creativity and relaxation while helping kids feel more connected to the sky and weather patterns around them.

14. Build a Mini Garden or Planter

Using small pots or recycled containers, campers plant seeds or seedlings and learn how soil, water, and sunlight help plants grow. They can decorate their pots, label their plants, and observe growth over the course of camp, giving them a sense of responsibility and pride.

15. Tree Identification Adventure

Campers explore the area looking for different types of trees, using guide cards or simple field sheets to identify them by bark texture, leaf shape, and overall structure. As they search, they learn how diverse the forest really is and begin to recognize the unique characteristics of their natural surroundings.

Nature-based activities help campers slow down, explore, and build meaningful connections with the world around them. These fifteen ideas bring together creativity, science, exploration, and hands-on learning to create unforgettable outdoor experiences. With just a few simple materials and a sense of adventure, you can turn any natural setting into a powerful classroom for growth, discovery, and joy.

The Ultimate Camp Activity Guide is a culmination of just about every camp game you could ever want. This guide is 150 pages of 1000 activities broken down into our 16 activity categories

Counselor in Training Course

Managing CIT’s can be rewarding but sometimes a challenging part of running a successful summer program. CIT’s bring energy, creativity, and extra helping hands that make activities smoother and campers happier. However, to truly benefit from their support, camps need clear processes and expectations for managing them. With the right approach, CIT’s become an invaluable extension of your staff team, helping create a safe, organized, and memorable experience for every camper. Once camp starts you will begin to manage your CIT’s the same way as your staff and treat them as assistant camp counselors. Here are some tips to manage your CIT’s:

• Flexibility: Be as flexible as you can with scheduling and only schedule them based on their availability that meets your minimum requirements. Schedule out the entire camp and once they receive and confirm their schedule, make them responsible for filling a shift if something comes up.
  
  
• Responsibilities: Make sure your CIT’s are given some responsibilities within their groups. They shouldn’t just do all the dirty work or things their counselors don’t want to do. Give them the opportunity to coordinate activities and other camp things just as counselors would.
  
  
• Managing Groups: Don’t leave your CIT’s in charge of groups on their own. They should be paired with paid staff to assist them where needed.
  
  
• Parent Communication: Keep parents informed if disciplinary action is needed or the student is not meeting expectations. The last thing you want is that a CIT has to be supervised like a camper. If that is the case and improvement is not made, remove them from the program.
  
  
• Recognition: Give recognition after they complete the program. Make sure to keep in touch with those that would advance to a paid staff member and have a way to facilitate that transition. Those that are not ready yet can continue in the CIT program until they can become a staff member.

Training, managing, and retaining your managing your CIT’s can provide your camp with a constant and consistent flow of quality staffing resources. Combat any shortfalls you may have with staffing with a well-run and organized CIT program that will take your camp to the next level.

Need help managing and training your CIT’s? Check out our online courses and training resources!

Camp counselor training is one of the most important parts of preparing for a successful summer. But training doesn’t have to be dry or lecture-heavy. When counselors are actively involved, laughing, competing, and practicing real skills, they retain far more, and start the summer energized and confident. Here are five fun, memorable ways to transform your training into a dynamic, team-building experience that counselors will look forward to each year.

1. Run an Interactive “Camper Experience” Simulation

Instead of simply explaining what the first day of camp looks like, let counselors step into the camper role and experience it themselves. Walk them through check-in, group assignments, icebreakers, transitions, and a mock activity rotation. By feeling what campers feel, counselors gain a deeper understanding of where support is needed. Supervisors can model ideal behavior, tone, and transitions, giving staff a clear example of the expectations in action.

2. Turn Emergency Procedures Into Skill-Based Challenges

Safety training doesn’t have to be boring. Transform emergency procedures into hands-on team challenges that reinforce learning through action. For example, run timed evacuation drills, “find the first aid kit” scavenger hunts, mock scenarios where counselors must radio for help correctly, or role-play situations involving injuries, allergies, or lost campers. When staff actively participate in challenges rather than listening passively, the information sticks while they build confidence in handling real emergencies.

3. Host a Team-Building Olympics

Kick off training with a fun “Camp Counselor Olympics” competition filled with silly and energetic events. Think relay races, human knot challenges, hula hoop contests, canoe races, trivia rounds, or camp-style obstacle courses. Mixed teams encourage counselors from different groups or age divisions to bond early, breaking down barriers and building trust. The shared laughter and friendly competition help establish the positive team culture that will carry through the rest of the summer.

4. Use Scenario-Based Improv to Practice Behavior Management

Counselors often feel unsure about how to handle challenging camper behaviors until they experience them firsthand. Improv-style role-play brings these scenarios to life in a humorous, low-pressure way. Have staff take turns acting out common situations such as homesickness, rule-breaking, hurt feelings, group conflicts while others practice responding using your camp’s behavior guidelines. Because the scenarios are lively and unpredictable, counselors learn how to think on their feet, respond calmly, and maintain consistency across the team.

5. Create a Hands-On “Activity Fair” for Skill Practice

Instead of simply explaining how to lead games and activities, let counselors rotate through interactive stations to practice them. Set up mini-booths where supervisors teach short game demonstrations, craft setups, STEM experiments, or sports skill challenges. Counselors experience activities just like campers would, learning how materials should be arranged, how instructions should be delivered, and how to pace rotations. This approach builds real confidence and gives counselors a toolkit of ready-to-go ideas for day one.

*Pro Tip: A great activity to add to this is to break up your counselors into groups, each with a bag full of random equipment. Have each group make up a new camp game using just the equipment in the bag. You will be amazed with what they come up with while reinforcing that it’s not an impossible task to create fun and engaging camp activities for the kids.

Engaging, hands-on training not only prepares counselors for the responsibilities of camp, it also builds team spirit, reduces first-day anxiety, and sets the tone for a fun summer ahead. The more counselors laugh, connect, and practice real skills during training, the more prepared they’ll be to deliver an unforgettable experience for campers.

Online Camp Training Courses

The Summer Camp Source offers online training for Camp Counselors and other camp staff, volunteers, and parents. Designed to equip counselors, instructors, and camp leaders with the skills they need to succeed, these expert-led training programs cover everything from safety protocols and team-building strategies to creative activity planning and effective communication.

CAMP ACTIVITY GUIDES

Activity stations are one of the best ways to keep campers active, engaged, and excited throughout the day. By rotating small groups through a variety of themed areas, campers get to try new skills, explore their interests, and enjoy a balanced mix of creativity, movement, and hands-on learning that will bring energy and variety to your schedule.

1. Arts & Crafts Creation Station

The arts and crafts station is a timeless favorite that gives campers a chance to express themselves creatively. Here, kids might paint pictures, make friendship bracelets, design bead jewelry, or create camp-themed posters. This station works well as a calm counterbalance to more active rotations and provides campers with take-home projects they can be proud of.

2. STEM Discovery Station

A STEM station brings science, technology, engineering, and math to life in fun and interactive ways. Campers may experiment with simple circuits, build Lego structures, create balloon-powered cars, or test sink-or-float predictions. This station encourages critical thinking and problem-solving while offering exciting hands-on experiences that feel more like play than learning.

3. Obstacle Course Challenge Station

For high-energy fun, an obstacle course station gives campers a chance to run, climb, and race their way through a series of physical challenges. You can set up cones, tunnels, balance beams, and agility ladders, then time campers individually or let them work as teams. This station builds confidence, coordination, and sportsmanship while letting kids burn off plenty of energy in a positive way.

4. Water Play & Splash Station

On hot summer days, a water play station instantly becomes the highlight of camp. Campers might participate in sponge tosses, water balloon relays, sprinkler runs, or small-scale splash games. This refreshing station is especially popular with younger campers and provides a fun break from the heat while still keeping kids active and entertained.

5. Outdoor Nature Discovery Station

A nature station invites campers to explore the world around them and appreciate the beauty of the outdoors. This may include scavenger hunts, bug observation, rock or leaf collecting, or simple nature journaling. For many campers, it’s a peaceful and grounding experience that fosters curiosity, observation skills, and a deeper connection to the environment.

6. Sports Skills Mini-Clinic Station

A sports station gives campers an opportunity to learn and practice different athletic skills in a structured but fun way. Depending on the day, this station could focus on soccer dribbling, basketball shooting, relay races, throwing accuracy, or basic fitness drills. It’s an excellent way to help campers build teamwork, coordination, and confidence while discovering new sports they may want to pursue.

7. Creative Drama & Improv Station

A drama station allows kids to express themselves through acting, imagination, and storytelling. Campers may play improv games, create short skits, act out scenes, or practice character voices. This station encourages self-confidence, collaboration, and creativity while giving campers an outlet to be silly, expressive, and theatrical.

8. Music & Rhythm Station

A music station brings sound, movement, and rhythm to camp. Campers might play percussion instruments, experiment with rhythm patterns, learn camp songs, or create simple musical performances. This station is especially valuable for fostering creativity and group cooperation, and it helps even shy campers find a fun and welcoming way to participate.

9. Camp Games & Team Play Station

A games station focuses on classic camp activities that build teamwork, communication, and friendly competition. Campers may play tag variations, parachute games, partner challenges, or cooperative team tasks. This station keeps energy high and provides opportunities for campers to build friendships through shared play and positive interaction.

10. Quiet Zone

A quiet zone station gives campers a chance to unwind, reset, and practice emotional wellness. Activities may include board games, drawing, reading, or listening to calming music. This station supports mental health, helps campers regulate their energy levels, and teaches simple strategies they can use beyond camp to manage stress or big emotions.

Need More Activities for Camp?
Our Camp Activity Directory and Camp Activity Guides are filled with over 1000 camp games!

Field trips are the heart of the camp experience. They create memorable moments, spark excitement, and help campers create new experiences. But behind every great trip is careful planning, strong safety protocols, and thoughtful coordination. Whether you’re designing a summer day camp or a year-round youth program, this guide walks you through the essential steps to plan fun, safe, and meaningful experiences.

1. Start With Clear Goals for Each Experience

Before choosing a destination or writing an activity schedule, take time to define what you want campers to gain from each experience. This clarity ensures your field trips and events have purpose, not just entertainment and that they support your camp’s mission. Compile a thorough list of potential destinations that include fun, education, nature/outdoors, cultural, and STEM experiences. Starting with goals helps guide your decisions and ensures that each trip or activity has value.

2. Plan Age-Appropriate Activities and Trips

Not all outings or activities are suitable for every age group. Consider developmental stages, attention span, skill levels, and safety needs to select the right options for your campers.

When evaluating age-appropriateness, think about:

• Physical abilities required
• Duration of the activity or trip
• The level of supervision needed
• Safety considerations and group management
• Engagement level and excitement factor
• Accessibility for all campers, including those with special needs

Matching activities to age groups leads to more successful and enjoyable experiences.

3. Research and Vet All Field Trip Destinations

Once you have ideas, thoroughly vet each location to ensure it meets your camp’s safety and logistical requirements. This step prevents surprises on trip day and builds confident relationships with parents.

Key vetting steps include:

• Contact the venue to ask about group accommodations
• Confirm availability, cost, hours, and required reservations
• Ask about safety protocols, emergency procedures, and staffing
• Walk the site if possible to evaluate layout and risks
• Review restroom availability, shade, first aid access, and water sources
• Ensure the venue is appropriate for your specific age groups

Doing your homework up front ensures a smooth and safe experience.

4. Create Detailed Itineraries & Schedules

A successful field trip or special event requires a clear, organized schedule. This helps staff stay coordinated, keeps campers safe, and ensures activities run smoothly. Your itinerary should include items like departure and return times, activity blocks or rotation schedules, meal and snack times, etc. A written plan is essential and should be shared with parents and staff before the big day.

5. Prioritize Safety & Emergency Preparedness

Field trips and special events introduce new environments and extra risk. Establishing strict safety protocols ensures staff know how to respond to challenges and keeps parents confident in your program. Your staff must be fully prepared for the responsibilities of field trips and special events. Training ensures they understand expectations, routes, safety protocols, and group management strategies. Important safety steps include reviewing staff-to-camper ratios and group assignments, conducting headcounts at all transitions, packing first aid kits, medical forms, and medications, and using wristbands, shirts, or badges for identification. Safety is the backbone of any successful outing.

6. Communicate Field Trip Plans Early and Often

Parents want to know what their children are doing and how they’ll be kept safe during trips and special events. When the trips are planned and registration starts, communicate it! Clear, proactive communication builds trust.

Conclusion

Field trips bring energy and magic to your camp program. With thoughtful planning, strong safety systems, and enthusiastic staff, you can create unforgettable experiences that campers talk about long after the summer ends. The more intentionally you design these moments, the stronger your camp community becomes.

Planning a summer camp is both exciting and rewarding, but it requires organization, foresight, and attention to detail. Whether you’re preparing a small neighborhood program or a large multi-week camp, following a structured plan ensures a safe, fun, and memorable experience for every camper. Below are the essential steps to guide you through the entire planning process from early vision work to final-day wrap-up.

1. Define Your Camp Vision & Goals

Before you dive into logistics, take time to build the foundation of your camp. Understanding who you serve and what you want campers to experience ensures that every future decision aligns with your mission. A strong vision becomes the blueprint for your programming, staffing, budgeting, and marketing efforts.

Key considerations include:

• What type of camp are you running (day, overnight, specialty, sports, arts, STEM, etc.)?
• What age range will your camp serve?
• What outcomes do you want campers to walk away with?
•  What values or themes will define your camp culture?

2. Create a Budget & Financial Plan

Financial clarity is one of the most important parts of running a sustainable camp. A detailed budget helps you anticipate costs, set appropriate pricing, and avoid stressful surprises during the summer. Start early so you can secure funding, sponsorships, or payment plans if needed.

Your budget should include:

• Staff wages and training costs
• Facility rental or maintenance
• Activity supplies, equipment, and program materials
• Food service and snacks
• Insurance, permits, and safety compliance
• Marketing, administration, and software
• A 10–15% contingency fund for unexpected expenses

3. Choose Your Location & Facilities

The environment you choose shapes the entire camp experience and affects safety, comfort, and program variety. Whether renting a school, using a park, or operating your own facility, make sure it can support your activities and meets all regulatory requirements.

Evaluate locations based on:

• Indoor and outdoor activity spaces
• Safe, well-maintained grounds and equipment
• Shade, hydration access, and weather shelter options
• Restrooms, cleaning supplies, and sanitation needs
• Secure pick-up/drop-off logistics
• Storage space for equipment and daily supplies
• ADA accessibility for all campers

4. Build Your Program Schedule

A well-crafted schedule brings energy, structure, and fun to your camp. It keeps campers engaged while giving staff a clear roadmap for daily operations. Balance is key, mix high-energy activities with calmer periods while building in time for transitions and water breaks.

Create your program by outlining:

• Daily camp structure (arrival, assemblies, lunch, rotations, wrap-up)
• Activity blocks for sports, arts, STEM, nature, and free play
• Weekly themes to keep programming fresh
• Field trips, special guests, themed days, and family events
• Safety breaks, hydration stops, and shade time throughout the day

5. Develop Policies, Procedures & Safety Systems

Well-defined policies ensure your staff handles situations consistently and confidently. Clear communication, safety protocols, and behavior guidelines build reliability which is something parents and campers depend on. Document these procedures, communicate them, and train staff thoroughly before camp starts.

Be sure to prepare:

• Staff-to-camper ratios for each age group
• Emergency action plans and evacuation maps
• Medical and allergy procedures
• Behavior management and discipline guidelines
• Parent communication standards
• Pickup, drop-off, and custody verification policies
• Accident and incident reporting templates

6. Hire, Train & Prepare Your Staff

Your staff is the heart of your camp. Investing in hiring and training ensures your team is confident, enthusiastic, and prepared to provide a safe and supportive environment. Great staff culture starts with clarity, teamwork, and professional expectations.

Your staffing plan should include:

• Recruiting counselors, specialists, supervisors, and volunteers early
• Completing interviews, references, and background checks
• Pre-camp training on policies, safety, communication, and activities
• Team-building exercises to build trust and energy
• Role assignments with clear expectations and responsibilities
• Daily huddles and ongoing coaching throughout the season

7. Plan Your Marketing & Enrollment Strategy

Word of mouth is your best marketing tool, but even the best camp needs visibility to grow. Marketing helps families understand your mission, feel confident in your program, and stay informed from registration to the last day of camp. Start early and use a mix of digital and community-based outreach.

Marketing steps include:

• Building a clear and engaging camp website or landing page
• Crafting your message: what makes your camp unique?
• Using social media, email newsletters, and local advertising
• Offering early-bird pricing or sibling discounts
• Partnering with schools, youth sports leagues, and community centers

8. Prepare Supplies, Equipment & Materials

Once your schedule is created, you’ll know exactly what materials you need for each activity. Preparing early helps avoid last-minute scrambles and ensures high-quality programming from day one.

Create a checklist for:

• Sports equipment, arts & crafts supplies, STEM materials
• First aid kits and medical supplies
• Cleaning and sanitizing materials
• Tents, shade canopies, water coolers, and signage
• Camp shirts for staff and campers

9. Communicate With Parents Early & Often

Strong, proactive communication builds trust and prevents confusion. Parents should know what to expect well before the first day, and they should feel informed throughout the session.

Make sure to share:

• Welcome packets with schedules, policies, and packing lists
• Drop-off/pick-up instructions with maps and times
• Behavior expectations and communication procedures
• Health forms, emergency contacts, and waiver requirements
• Weekly or daily updates highlighting activities and needs
• Camp check lists on what to bring and what not to bring to camp

10. Conduct a Smooth Pre-Camp Setup

The week before camp is your time to bring everything together. A smooth setup ensures your staff feels confident and your space is safe and ready for campers to arrive.

Pre-camp setup tasks include:

• Setting up activity stations and signage
• Preparing check-in/check-out areas
• Assigning groups and printing rosters
• Stocking supplies, shade areas, and hydration stations
• Running safety drills and staff practice scenarios
• Conducting a final walk-through of the facility

Planning a summer camp takes effort, but with a clear plan and strong team, the process becomes incredibly rewarding. When the details are handled ahead of time, you can spend the summer focusing on what truly matters; creating unforgettable experiences, fostering friendships, and helping young people grow.

Holiday camps are a great way to keep kids active, engaged, and social during school breaks. Camp directors can design themed activities that bring the spirit of the holidays to life while fostering teamwork, creativity, and fun. Here are five activity ideas to make your holiday camp memorable.

1. Holiday-Themed Scavenger Hunt

A scavenger hunt is a classic activity that can be easily tailored to the season. Hide themed objects—such as candy canes, ornaments, or snowflakes—around the facility. Provide campers with clues, riddles, or a checklist to complete the hunt. This activity encourages teamwork, problem-solving, and plenty of excitement as campers race to find every item.

2. DIY Holiday Crafts Workshop

Craft sessions are a great way for campers to express creativity while making something they can take home. Ideas include decorating ornaments, making holiday cards, or creating festive garlands. Craft workshops also allow for a calm, indoor activity when the weather is chilly and give campers a chance to share their handmade gifts with family.

3. Winter Olympics or Holiday Games

Turn your camp into a mini “Winter Olympics” with fun competitions like relay races, sled pulls, snowball toss (using bean bags if no snow is available), or a festive obstacle course. Award small prizes or medals for participation. These games bring energy, laughter, and a healthy dose of friendly competition to the camp.

4. Holiday Cookie Decorating

Cooking is always a hit at holiday camps. Plan a simple, hands-on baking session where campers decorate cookies, build gingerbread houses, or make festive treats like hot cocoa mugs with marshmallows. Cooking activities teach basic skills, encourage teamwork, and (best of all) end with delicious rewards.

5. Festive Movie & Pajamas

Transform the camp hall into a cozy theater. Have campers wear pajamas, serve popcorn or hot cocoa, and screen a family-friendly holiday movie. You can even add a discussion or trivia game afterward to make it interactive. It’s a calm activity that’s perfect after a high-energy day.

Holiday camps provide the perfect opportunity to combine fun, learning, and festive cheer. Whether campers are crafting, competing, or sharing stories, these activities foster connection and create memories that extend well beyond the holidays. With just a little creativity, directors can ensure their camp is the highlight of every child’s holiday break.

Visit Shop – The Summer Camp Source for all camp activities, including our Ultimate Activity Guide that includes 1000 camp games!

For most camp directors, the hustle and bustle of summer gives way to quiet trails and empty cabins once the season ends. But camp facilities don’t have to sit idle until next year—there are plenty of creative ways to use your space during the off-season. By opening your camp up to new opportunities, you can generate revenue, engage your community, and keep your property active year-round.

1. Host Retreats and Conferences

Campgrounds often provide the perfect backdrop for team-building, reflection, and professional development. Market your facilities to schools, churches, sports teams, and businesses looking for retreat spaces. Offer meeting rooms, group activities, and dining options to create a turnkey experience.

2. Offer Outdoor Education Programs

Many schools look for affordable field trip destinations. Partner with local schools to run outdoor education days where students can learn about nature, ecology, and teamwork. Your staff can lead activities like guided hikes, orienteering, or pond studies—using the same resources that make camp magical in the summer.

3. Rent Facilities for Special Events

Your camp can become a destination for weddings, birthday parties, reunions, and other celebrations. With natural scenery, open spaces, and rustic charm, camps provide a unique alternative to traditional event venues. Offering event packages that include catering, lodging, or activities can create an additional revenue stream.

4. Launch Seasonal Camps or Programs

Why limit camp to the summer? Consider running fall or spring weekend camps, winter break programs, or holiday-themed camps. Shorter, seasonal camps help keep families connected to your brand and give campers something to look forward to all year.

5. Partner with Local Organizations

Community groups are often looking for spaces to host programs. Partner with sports leagues, youth groups, art classes, or fitness instructors who can use your camp’s facilities during the off-season. These partnerships not only bring in income but also help strengthen ties with your community.

6. Develop Adventure or Recreation Offerings

Many camps already have climbing walls, ropes courses, or waterfronts. Offer weekend adventure packages for families or day passes for activities like kayaking, zip-lining, or nature trails. With proper staffing, these can be safe, exciting ways to attract visitors beyond the summer.

7. Provide Staff Training or Professional Development

Your camp can double as a training site. Use the off-season to host workshops for your own staff or other youth organizations. Topics could include first aid, leadership skills, conflict resolution, or outdoor education. This reinforces your camp’s role as a leader in youth development.

8. Explore Online or Hybrid Programming

Even if your physical facilities aren’t in use, you can create digital offerings inspired by camp. Use cabins as cozy backdrops for online storytelling sessions, cooking classes, or craft tutorials. Pairing digital content with seasonal events hosted at camp can keep your audience engaged all year long.

The off-season doesn’t have to mean an empty camp. By getting creative with retreats, education, events, and partnerships, camp directors can keep their facilities lively while building stronger ties with the community. Not only does this generate income, but it also keeps the camp spirit alive throughout the year—making the return of summer even more exciting.

Coordinating dodgeball games at camp is about making the activity fun, safe, and inclusive for all campers. It requires clear organization, from dividing teams evenly to setting clear rules that emphasize sportsmanship over competition. Staff should choose an appropriate space, ensure safety boundaries are marked, and explain variations of the game to keep things exciting. Rotating players in and out helps everyone stay engaged, while counselors keeping energy high with encouragement and fair play ensures campers enjoy the game and build positive memories together.

ACTIVITY GUIDE – DODGEBALL GAME VARIATIONS

1. Classic Dodgeball

This is the traditional game most campers already know and love. Two teams line up on opposite sides of the court with a line of balls in the middle. When the game begins, players rush to grab balls and try to hit opponents below the shoulders to get them out. Once hit, players go to the sideline and watch until the round ends. This version is fast-paced and gets everyone moving right away.

2. Medic Dodgeball

This version adds teamwork and strategy. Each team secretly chooses one player to be the “medic.” The medic has the power to revive eliminated teammates by tagging them back in. The catch is that once the medic is hit, no one else can come back, so the medic must be protected at all costs. It creates a game-within-a-game where campers have to decide whether to defend their medic or go on the attack.

3. Jailbreak Dodgeball

Instead of sitting out when hit, players go to a “jail zone” behind the opposing team. They can be freed if one of their teammates successfully throws a ball across the court to them without it being caught by the other team. If they catch it, they’re back in the game. This adds lots of energy and chances for big comebacks, as teams can suddenly regain players.

4. Doctor Dodgeball

Similar to Medic, but with an element of mystery. Each team quietly selects a “doctor,” who can revive fallen players by tagging them back in. The identity of the doctor is kept secret from the other team. Players must disguise who the doctor is, while the other side tries to figure it out and target them. It’s a game of bluff, protection, and strategy, and it keeps everyone on their toes.

5. King’s Court Dodgeball

In this version, nobody really leaves the game—they just switch sides! When a player is hit, instead of sitting out, they join the opposing team. The game continues until everyone has switched over to one side. It creates a dynamic game where sides shift constantly, and the energy builds until one side has absorbed all the players.

6. Gauntlet Dodgeball

This one works best with large groups. Set up two lines of throwers facing each other with space in between. One or more campers take turns trying to sprint from one end of the gauntlet to the other without getting hit. If they make it across, they score a point for their team. Rotate players so everyone gets a chance to be both a runner and a thrower. It’s fun, competitive, and great for cheering each other on.

7. Protect the Pin Dodgeball

Each team sets up two or three pins (cones, bowling pins, or bottles) at the back of their side. Along with trying to hit opponents, teams must also defend their pins. If all of a team’s pins are knocked over, the game is over—even if players are still standing. This variation adds a target-based objective, which requires strategy, defense, and teamwork.

8. Last Player Standing

This is dodgeball in its simplest, wildest form: no teams, just every camper for themselves. Everyone starts with an equal chance, and the last person who hasn’t been hit is the winner. This version is chaotic and exciting, but works best in shorter rounds since it can get intense. It’s great for variety or as a quick end-of-session challenge.

9. Circle Dodgeball

Players form a big circle with one or two players standing inside. The players on the outside toss balls toward the players in the middle, who must dodge to avoid being hit. Once someone inside is hit, they rotate with a thrower from the circle. It’s a fast-paced game that gives every camper a turn at dodging and throwing.

10. Revenge Dodgeball

This variation makes getting out less discouraging because there’s always a chance to come back. When a teammate catches a ball, they can bring one eliminated player back into the game. It encourages risk-taking throws (because catches matter more) and keeps the game lively, since teams can bounce back from tough situations.

Visit Shop – The Summer Camp Source for all camp activities, including our Ultimate Activity Guide that includes 1000 camp games!

​Lack of communication is the #1 reason a camp parent will complain. With so many moving parts at camp it can be very difficult to make sure all parents get all the important information they will need to be a part of your program.

We all try our best to email out information prior to camp, place information in our parent handbooks, post on our website or social media, and even give information in person at registration or at the camp check out desk. There are still always parents who will tell you “I never received it” or “I didn’t know” and then complain that it was our fault. Here are some guidelines to improve your communication at camp:

1. Use Multiple Platforms to Communicate: Email, social media, apps, websites, phone calls, text, and face to face meetings are all examples of ways to communicate to your participants and those interested in your program. If you are using multiple communication channels both internally and externally, and your participants know where to find the information, there should be no reason a participant tells you “they didn’t know” when something comes up.
   
2. Communicate Before and After your Camp Season: Once you release your initial dates, make sure to remind people as you get closer to registration. Don’t just assume they will remember! Once camp ends, let your participants know the next start dates before they finish. Once you have them in the door, keep them in by always letting them know when the next program takes place.
   
3. Communicate During Registration: Whether your participants register online or in person it is important that they have all the needed information for the upcoming camp. Make sure your participants are ready and prepared for their fist day. If you have a registration window, make sure you are sending reminders leading up to your first date.
   
4. Send Weekly Communications During Camp: At a minimum you should send your parents an email at least once a week. In the email recap the week and give any updates or important information for the coming weeks. If there is nothing to report on, it can be as simple as letting them know it was a great week and you look forward to the next week while outlining upcoming activities. You can turn this into a program newsletter, add pictures or multi-media, and showcase all those special moments you had that week at camp.
   
5. Set Up a Line of Communication with Staff and Volunteers: Make sure everyone involved in the daily operation of your camp is in the loop on your operation on a daily basis. Sometimes, the most frustrating thing for a staff member or volunteer is being left out and having to figure out what they are supposed to be doing. Review the days schedule and activities every morning and check in with your staff when time permits throughout the day.
   
6. Be Responsive: If you get a question or concern that comes in person, email, or over the phone make sure you respond to the inquiry as soon as you can. At the very least, acknowledge you received the message within 24 hours even if you need time to research the situation. This will go a long way in keeping your participants happy and trusting you will address their needs.
   
   What if you had a way to have all your camp information on one place at the tip of your parents fingers and can notify them in real time with the click of a button?

The Camp Source App is your passport for a camp season of fun and adventure. Our streamlined and easy to use platform will always keep your parents informed in real time and give them an inside look at all of your camp adventures. Send updates and reminders, share documents, schedules, pictures and much more to give your parents easy access to the important information they need all camp long. Learn more at www.campsourceapp.com

When most people think of camp, they imagine summer days filled with sunshine, sports, and friendships. But camp programs don’t need to be limited to just a few warm months. Youth organizations can expand their reach and impact by offering camp-style programming throughout the school year. These initiatives not only keep kids engaged during the academic calendar but also support their social, emotional, and physical development year-round.

Why Offer School-Year Camp Programs?

School-year camps provide structured, positive environments where children can explore new skills, strengthen friendships, and stay active outside of the classroom. For parents, these programs offer safe, enriching options for after-school hours, weekends, or school breaks. For youth organizations, they create opportunities to build stronger community ties and maintain relationships with families long after the summer season ends.

Types of School-Year Camp Programs

1. After-School Enrichment Camps

• Focus on skill-building in areas like art, STEM, music, or leadership.
• Provide a structured alternative to traditional after-school care.
• Give students hands-on experiences that complement classroom learning.

2. Sports & Fitness Camps

• Offer seasonal programs tied to sports like soccer, basketball, or volleyball.
• Include recreational leagues, clinics, or skill-specific training.
• Promote teamwork, discipline, and healthy lifestyles.

3. Holiday & Break Camps

• Run during long weekends, teacher in-service days, or holiday breaks.
• Provide fun, themed programming (e.g., “Winter Adventure Camp” or “Spring Sports Camp”).
• Help working parents by offering childcare when schools are closed.

4. Leadership & Service Camps

• Train teens in leadership, mentoring, or community service.
• Partner with local nonprofits for volunteer opportunities.
• Create pathways for older youth to give back and prepare for future careers.

5. Weekend Adventure Camps

• Offer day-long or overnight experiences once or twice a month.
• Include outdoor activities such as hiking, nature exploration, or camping skills.
• Give youth a chance to disconnect from technology and reconnect with nature.

6. Academic Support Camps

• Blend tutoring with fun, camp-style activities.
• Focus on literacy, math, or homework help in engaging ways.
• Provide an encouraging environment for kids who need extra support during the school year.

Tips for Success

• Stay Flexible: Families’ schedules are busy, so offer a variety of program lengths and times.
• Incorporate Fun: Keep the “camp feel” alive with games, songs, and traditions.
• Engage Parents: Communicate regularly and share success stories to build trust and loyalty.
• Train Staff: Even short-term programs require well-trained leaders to ensure safety and quality.

Conclusion

By running camp programs during the school year, youth organizations can extend their mission beyond the summer and create year-round opportunities for growth, fun, and community. Whether it’s after-school enrichment, weekend adventures, or holiday camps, these programs provide meaningful experiences that keep kids connected, active, and inspired all year long.

When it comes to summer camps, parents aren’t just enrolling their children for activities—they’re placing their trust in the hands of camp staff to provide a safe, nurturing, and memorable experience. The role of customer service in this dynamic cannot be underestimated. Camp parents want to feel confident that their children will be cared for and that they’ll receive excellent communication throughout the camp session. As a camp director, counselor, or support staff member, providing top-notch customer service is the key to building strong relationships with families and ensuring a successful camp experience for everyone involved.

1. The Foundation of Trust

For parents, sending their child off to camp can stir up a variety of emotions—excitement, nervousness, and even a little anxiety. They are entrusting their most valuable asset to your care for days, weeks, or months. Therefore, customer service must start with a focus on building trust from the first interaction.

How to Build Trust with Camp Parents:

• Clear Communication: Be transparent about camp policies, schedules, and procedures. Parents want to know exactly what their child will experience and what expectations are in place. Communicate often and make sure the things they need are available and easily accessible.
• Accessibility: Make yourself available to answer questions and provide updates. Whether it’s via email, phone, or a parent portal, being responsive makes parents feel heard and valued.
• Reassurance: Regular updates and progress reports about their child’s well-being and activities go a long way. Consider sending photos, videos, or messages that give a snapshot of their child’s fun-filled day.

2. Proactive Communication

There’s no way around it: issues will arise from time to time, whether it’s a child feeling homesick, a miscommunication about a schedule, or even a minor injury. The key is not to avoid problems but to solve them with care and professionalism.

How to Handle Issues with Camp Parents:

• Respond with Empathy: When a parent expresses concern, show that you understand their feelings. It’s important to listen attentively and validate their emotions, especially when their child is involved.
• Offer Solutions: Don’t just acknowledge a problem—be proactive in offering a resolution. If a child is homesick, offer options to help them adjust or communicate how staff is supporting them. If there’s an issue with transportation, work with the parent to find an alternative.
• Follow Through: After the problem is resolved, check back with the parent to ensure they are satisfied with the solution and that their child’s experience is positive. This kind of follow-up demonstrates that you care about both their concerns and their child’s well-being.
• Communication Tools: Use an app to help stay organized to improve communication with camp parents.

3. Creating a Sense of Community

Parents who feel connected to the camp community are more likely to be satisfied with their experience. Encouraging parent involvement and fostering a welcoming atmosphere not only enhances customer service but creates a sense of belonging for both parents and campers.

How to Foster a Strong Camp Community:

• Parent Communication Channels: Create avenues for parents to communicate and access information to help them feel more connected to camp.
• Camp Events: Host parent nights, open houses, or virtual meet-and-greets to create a sense of community. These events offer parents a chance to meet staff, see the camp environment, and ask questions in person or virtually.
• Celebrating Milestones: Parents love to see their child succeed and grow. Celebrate milestones such as completing a challenging activity, making new friends, or achieving a personal goal. Acknowledging these moments shows parents that you’re invested in their child’s progress.

4. The Power of Personalization

Every child and family is unique. Taking the time to personalize the camp experience for each camper can make a world of difference in how parents perceive the quality of customer service.

How to Personalize the Experience for Camp Parents:

• Know Your Campers: Take note of each child’s interests, preferences, and any special needs or requirements. If a child has a specific fear (such as being afraid of the dark) or a strong interest (like a passion for art), try to tailor activities to these interests. This level of attention shows parents that their child is more than just a number to you.
• Follow Up on Special Requests: If a parent requests specific accommodations for their child—whether it’s dietary restrictions, a medical condition, or a behavioral concern—ensure that these are addressed promptly and professionally. Parents appreciate when their individual needs are met, as it demonstrates a high level of care and attention.
• Personalized Updates: When communicating with parents, reference specific details about their child’s day or achievements. This personalized touch helps parents feel connected to their child’s camp journey, even when they’re far away.

5. Consistency is Key

Finally, providing consistent, reliable customer service ensures that parents always feel confident in the care their child is receiving. From the initial registration process to the final day of camp, consistency in communication and service delivery is essential for creating an outstanding experience.

How to Maintain Consistency:

• Training and Standards: Make sure all staff members are trained to provide the same high level of customer service. Establish clear standards for how parents should be treated, how information is shared, and how concerns are handled.
• Regular Check-Ins: Ensure that communication is consistent throughout the camp session. Send regular updates about what’s happening at camp, as well as any changes to schedules or special events.
• Feedback Loops: After the camp session ends, ask for feedback from parents. This shows you value their opinion and helps improve your customer service in the future.

Conclusion

Customer service is the backbone of any great camp experience, and it goes beyond answering questions or resolving issues. For camp parents, it’s about feeling reassured that their child is in good hands, being treated as partners in the camp journey, and knowing that their concerns will be addressed with care and professionalism. By building trust, providing personalized attention, and fostering a sense of community, you can turn every camp season into a fulfilling experience for both campers and their families. And when parents feel valued, they’ll come back year after year—bringing their children with them, ready to create more unforgettable memories.

Summer camp is a magical time for kids, filled with opportunities to make new friends, explore the outdoors, and create lasting memories. As a camp coordinator, your role is vital in ensuring that these experiences are safe, fun, and enriching. Planning activities for kids at camp requires creativity, organization, and a keen understanding of the campers’ needs and interests. Here’s how to successfully coordinate activities that keep kids engaged and excited.

PRINTABLE ACTIVITY GUIDES

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1. Understand Your Campers

Before planning activities, it’s essential to know the age group, interests, and abilities of your campers. For younger kids, focus on imaginative play and simple crafts, while older children may prefer sports, team challenges, or creative workshops. Consider including activities that cater to diverse interests, such as art, science, outdoor adventures, and team sports.

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2. Build a Balanced Schedule

A well-rounded schedule is the cornerstone of a successful camp experience. Balance high-energy activities like hiking, swimming, and sports with quieter options such as storytelling, journaling, or crafts. Include rest periods and snack breaks to help kids recharge and stay engaged throughout the day.

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3. Incorporate Team-Building Activities

Summer camp is an excellent opportunity for kids to build social skills and develop friendships. Incorporate activities that encourage teamwork and collaboration, such as:

Scavenger Hunts: Promote teamwork as kids work together to solve clues.

Relay Races: Encourage friendly competition and cooperation.

Group Art Projects: Allow everyone to contribute to a shared masterpiece.

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4. Get Creative with Themes

Adding a theme to your activities can make camp more exciting and memorable. For example:

Pirate Adventure Day: Treasure hunts, map-making, and pirate costumes.

Nature Explorers: Guided hikes, bug hunts, and nature crafts.

Olympic Games: Mini competitions and medal ceremonies.

Themes create a cohesive experience and encourage kids to immerse themselves in the fun.

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5. Plan for All Weather Conditions

Summer weather can be unpredictable, so prepare activities for both sunny and rainy days. For sunny days, prioritize outdoor games, nature walks, or water activities. On rainy days, move indoors with board games, storytelling, or a talent show.

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6. Prioritize Safety

Safety should always come first when coordinating activities. Here are some key tips:

Ensure proper supervision for all activities.

Use age-appropriate equipment and games.

Teach and enforce safety rules, especially for activities like swimming or hiking.

Have a first aid kit readily available and know the camp’s emergency procedures.

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7. Encourage Camper Input

Allow campers to have a voice in the activities they participate in. Conduct a quick survey at the start of the camp to understand their interests or provide a “free choice” period where kids can select from multiple options. This empowers campers and ensures they stay engaged.

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8. End Each Day on a High Note

Wrap up each day with a fun group activity that fosters a sense of community, such as a campfire with songs and stories, a talent showcase, or a reflection circle where kids can share their favorite moments.

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9. Engage with Your Campers

The kids love it if you are playing, refereeing or are in any way part of the game. Avoid being a spectator or sideliner; get involved and play as many games as you’re comfortable with. Whatever we have the kids do we should do!

10. Evaluate and Adapt

After each day or session, reflect on what worked and what didn’t. Seek feedback from campers and staff, and use it to refine your plans for the next day. Flexibility is key to meeting the ever-changing needs of your campers.

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Coordinating activities for kids at summer camp is a rewarding challenge that requires thoughtfulness, creativity, and adaptability. By planning engaging, diverse, and safe activities, you can help create an unforgettable summer experience that kids will treasure for years to come.

Learning how to market a summer camp can be both exciting and challenging. You’re not just selling a program; you’re providing an experience that shapes childhood memories and skills. To fill your camp with eager participants, it’s essential to develop a marketing strategy that appeals to both parents and kids. Here are some effective tips to market your summer camp and stand out in a competitive field.

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1. Define Your Unique Selling Points (USPs)

What sets your summer camp apart? Is it the location, specialized activities, or a focus on personal development? Highlight these USPs in all your marketing efforts. For example:

Do you offer STEM-focused programs?

Are there renowned instructors or exclusive partnerships?

Is your camp eco-friendly or adventure-centric?

Make sure your unique features are front and center in your branding and messaging.

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2. Build a User-Friendly Website

Your website is your digital storefront. Make sure it’s attractive, easy to navigate, and packed with essential information, such as:

Camp schedules and pricing.

Safety measures and certifications.

Testimonials from past campers and parents.

High-quality photos and videos showcasing camp life.

Include a clear call-to-action (CTA), such as “Register Now,” on every page to encourage sign-ups.

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3. Leverage Social Media

Social media platforms are perfect for showcasing the fun and excitement of your summer camp. Here’s how to maximize their impact:

Instagram: Post vibrant photos and videos of past camps, including daily activities, happy campers, and scenic locations.

Facebook: Share detailed updates, upcoming events, and long-form testimonials from parents and campers.

TikTok: Create short, engaging clips showing unique camp traditions, games, or behind-the-scenes content.

YouTube: Upload videos like virtual tours, camper testimonials, or “day in the life” vlogs.

Encourage past campers and parents to tag your camp in their posts and use a branded hashtag.

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4. Offer Early Bird Discounts

Parents appreciate affordability. Attract early registrations by offering discounts or exclusive perks for signing up before a certain date. Pair these promotions with a countdown timer on your website and social media platforms to create urgency.

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5. Build Relationships with Schools and Communities

Collaborate with local schools, community centers, and libraries to spread the word about your camp. Offer free workshops or fun activities to introduce your camp to the community. Distribute flyers or brochures in high-traffic areas where parents are likely to see them.

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6. Harness the Power of Reviews and Testimonials

Parents trust the opinions of other parents. Gather testimonials from satisfied families and share them on your website, social media, and promotional materials. Video testimonials from kids describing their favorite activities can be especially compelling.

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7. Use Email Marketing

Reach out to past campers and new leads with engaging email campaigns. Share updates, early bird offers, and sneak peeks of what’s planned for the upcoming season. Keep your emails short, visually appealing, and mobile-friendly.

Pro Tip: Supplement Your Email Marketing with a Communication App to keep your parents in the loop before, during, and in between camps.

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8. Create Engaging Content

Position your camp as an authority in child development and summer fun by creating valuable content, such as:

Blog posts like “How Summer Camps Build Confidence in Kids” or “Top 5 Reasons to Send Your Child to Camp.”

Infographics on the benefits of summer camps.

Downloadable packing checklists or activity guides.

This content not only promotes your camp but also improves your website’s SEO, helping you attract more traffic.

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9. Run Targeted Ads

Use Google Ads and social media advertising to reach parents searching for summer camps. Target specific demographics, such as age ranges, geographic areas, and parental interests. Ensure your ads link to a well-designed landing page optimized for conversions.

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10. Host Open Houses or Virtual Tours

Invite parents and kids to visit your camp or attend a virtual tour. Show them what makes your camp special by introducing key staff, showcasing facilities, and sharing your values. These events build trust and excitement.

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Conclusion

Marketing your summer camp effectively requires a mix of creativity, strategy, and relationship-building. By focusing on your unique offerings, creating engaging content, and fostering trust with parents, you can ensure your camp is the go-to choice for summer fun. Start planning your marketing efforts early, and watch your camp fill up with happy campers! For additional help promoting registration, explore ChatterBlock’s digital marketing services for camps and Google and Meta advertising management.

Summer camps are a cherished tradition for kids and teenagers, offering a unique blend of adventure, learning, and personal growth. However, the magic of camp doesn’t happen on its own—it’s made possible by a well-prepared, enthusiastic, and skilled team of camp staff. To ensure every camper has a memorable and safe experience, comprehensive staff training is critical.

Here’s a deep dive into how summer camp staff training sets the stage for a successful season.

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Why Staff Training Matters

1. Safety First: Camp staff are responsible for the well-being of campers, which includes managing physical safety, addressing medical needs, and creating an emotionally supportive environment.

2. Team Cohesion: A cohesive team works more effectively. Training helps staff understand their roles and responsibilities while building trust and camaraderie among teammates.

3. Camper Engagement: Staff who are confident and equipped with the right tools can create engaging and transformative experiences for campers.

4. Crisis Management: From severe weather to behavioral challenges, camp life is unpredictable. Training ensures staff are prepared to handle emergencies with composure and professionalism.

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Key Components of Summer Camp Staff Training

1. Orientation

Mission and Values: Begin with the camp’s mission, vision, and core values to align the staff’s mindset with the camp’s goals.

Program Overview: Provide a detailed understanding of the camp schedule, activities, and special events.

Meet the Team: Introduce leadership, returning staff, and new hires to foster a sense of community from the outset.

2. Health and Safety Protocols

First Aid and CPR: Ensure all staff are certified and know how to respond to injuries or health emergencies.

Child Protection Policies: Teach staff how to recognize and report signs of abuse and maintain professional boundaries.

Emergency Preparedness: Conduct drills for fires, severe weather, and other potential emergencies.

3. Activity-Specific Training

Train staff on the technical skills needed for their assigned activities, whether it’s lifeguarding, leading arts and crafts, or supervising ropes courses.

Emphasize safety guidelines and risk management for high-adventure activities.

4. Behavior Management

Provide strategies for handling conflicts, homesickness, and challenging behaviors with patience and empathy.

Train staff to create inclusive environments that support diverse backgrounds, abilities, and interests.

5. Leadership Development

Equip staff with communication, problem-solving, and decision-making skills to effectively lead campers and activities.

Emphasize the importance of being role models through positive behavior and attitude.

6. Cultural Competency and Inclusion

Teach staff to embrace diversity and promote an inclusive camp environment.

Highlight the importance of respecting cultural differences, gender identities, and unique camper needs.

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Practical Tips for Effective Training

1. Engage with Hands-On Learning: Simulations, role-playing, and scenario-based exercises help staff apply their training in a controlled setting.

2. Leverage Veteran Staff: Returning staff can share their experiences and mentor new hires, creating a supportive learning environment.

3. Encourage Feedback: Use open discussions and surveys to gather input from staff on what they need to feel prepared.

4. Ongoing Training: Reinforce skills throughout the season with refresher sessions, team meetings, and performance reviews.

5. Supplement with Outside Resources: You don’t have to do it all yourself. Use online resources and courses to supplement your in house training program.

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Building a Positive Culture Through Training

An effective training program not only equips staff with skills but also fosters a positive camp culture. By emphasizing teamwork, respect, and fun, staff training can set the tone for a season filled with energy, connection, and growth—for both staff and campers.

Remember, a well-trained team is the heart of a successful camp experience. With the right preparation, your camp staff will be ready to make lifelong memories for every camper who walks through your gates.

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Conclusion

Staff training is the cornerstone of any successful summer camp. By prioritizing safety, skill development, and teamwork, camps can empower their staff to create an unforgettable experience for everyone involved. So, as you gear up for the next camp season, invest the time and resources in thorough, thoughtful training—it’s worth it!

Summer camps are a cherished tradition that offer kids and teens opportunities to explore new interests, build friendships, and create lifelong memories. Planning a successful summer camp, however, takes careful thought and preparation. Whether you’re organizing a camp for a community group, school, or private organization, here’s a comprehensive guide to help you create a summer camp experience that’s both enjoyable and impactful.

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Step 1: Define Your Camp’s Purpose and Theme

Before diving into logistics, it’s important to establish the overarching goal of your camp. Is it about outdoor adventure, fostering creativity, academic enrichment, or team building? A clear purpose will help shape all other aspects of the camp.

Example Themes:

Nature and Adventure

STEM Exploration

Arts and Creativity

Sports and Fitness

Leadership and Teamwork

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Step 2: Choose the Right Location

Whether you already have a facility or are evaluating new facilities, the camp’s location sets the stage for the experience. Decide whether you’ll host it at a local park, a dedicated campsite, or an indoor facility. When selecting a site, consider the following:

Accessibility and transportation

Availability of amenities (bathrooms, kitchens, meeting rooms)

Safety measures and first aid access

Capacity to accommodate your expected group size

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Step 3: Develop a Camp Schedule

A well-structured schedule is the backbone of any successful camp. Balance high-energy activities with downtime to keep participants engaged without overwhelming them. Be sure to include details on activities, crafts, and trips. Build in flexibility for unforeseen changes like weather or unexpected delays.

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Step 4: Recruit and Train Staff

The camp’s success heavily relies on its staff. Recruit counselors, activity leaders, and support staff who are passionate, responsible, and experienced in working with children. Use online resources to help supplement your in person training.

Training Essentials:

Safety protocols and first aid

Behavior management techniques

Activity facilitation and conflict resolution

Communication skills

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Step 5: Plan Activities and Materials

Design activities that align with your camp’s theme and cater to different age groups and interests. Make a checklist of supplies needed for each activity to avoid last-minute scrambles. Popular activities can include:

Hiking and nature exploration

Arts and crafts

Team sports and games

Science experiments

Leadership challenges and group problem-solving

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Step 6: Establish Safety Protocols

Safety should be a top priority. Create a detailed plan to ensure participants’ well-being throughout the camp. Key considerations include:

Emergency contact information, and basic medical information such as allergies for all campers

A stocked first-aid kit along with proper training and protocols

Clear instructions for responding to incidents or injuries

Staff-to-camper ratio to ensure proper supervision

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Step 7: Market Your Camp

Promote your camp to attract participants. Be sure to include key details: camp dates, location, theme, fees, and registration deadlines. Use a mix of online and offline marketing strategies, such as:

Social media posts and email campaigns

Flyers and posters in community centers or schools

Hosting a pre-camp information session for parents

Use an App to Send Notifications to Current and Past Participants

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Step 8: Gather Feedback and Reflect

At the end of the camp, collect feedback from campers, parents, and staff to assess what went well and where improvements can be made. Use surveys or informal discussions to gain insights. This will help you make your next camp even better.

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Final Thoughts

Planning a summer camp takes effort, but the rewards are well worth it. By focusing on a clear vision, attention to detail, and a commitment to fun and safety, you can create a camp experience that will be remembered for years to come.

Hiring the right summer camp staff can make or break the success of your camp season. These individuals will be at the heart of your camp experience, shaping the memories of campers and ensuring their safety and enjoyment. The process can be challenging, but with the right approach, you can build a team of passionate, reliable, and skilled staff members. Here’s a guide to help you hire the best summer camp staff.

1. Define Your Needs and Values

Before starting the hiring process, outline the roles and responsibilities required at your camp. Do you need counselors, lifeguards, activity specialists, or kitchen staff? Consider the values and mission of your camp, as your staff should align with these. For example, if your camp emphasizes outdoor adventure, look for candidates with enthusiasm for nature and experience in outdoor activities.

2. Start Early

The best candidates start looking for summer opportunities months in advance. Begin your hiring process as early as possible—many camps start recruiting in the fall or winter for the following summer. Early hiring gives you access to a larger pool of applicants and allows time for thorough vetting and training.

3. Leverage Multiple Recruitment Channels

Use a variety of platforms to find candidates:

Camp Job Boards: There are many websites out there that are great for reaching potential hires.

Social Media: Platforms like Instagram, Facebook, and LinkedIn allow you to showcase your camp’s unique culture.

Local Networks: Partner with colleges, universities, and community centers to recruit students or young professionals looking for summer opportunities.

Alumni Networks: Past campers or staff members often make excellent hires because they’re already familiar with your camp’s culture.

4. Prioritize Personality Over Experience

While experience is valuable, passion, enthusiasm, and adaptability are often better indicators of a successful camp staffer. Look for candidates who demonstrate strong interpersonal skills, creativity, and a genuine love for working with children.

5. Conduct Thorough Interviews

Develop an interview process that assesses both hard and soft skills. Here are some ideas:

Scenario-Based Questions: Ask how candidates would handle situations like homesick campers or conflicts between staff.

Behavioral Questions: Learn how they’ve demonstrated teamwork, leadership, and problem-solving in the past.

Role-Specific Tests: For example, ask a potential lifeguard to discuss water safety protocols or camp counselor to share an activity idea.

6. Check References and Backgrounds

Working with children is a big responsibility, so always verify candidates’ references and conduct background checks. Reach out to previous employers or mentors to confirm their skills and reliability.

7. Offer Competitive Perks

Attract top talent by providing competitive pay and benefits. While camp jobs are often seen as more about experience than income, perks like room and board, professional development opportunities, and the chance to work in a fun, dynamic environment can make your camp stand out.

8. Invest in Training and Team Building

Even the best hires need preparation to succeed. Offer comprehensive training that covers safety protocols, communication skills, conflict resolution, and role-specific responsibilities. Pre-camp team-building activities can help staff bond and establish a sense of camaraderie before the campers arrive.

9. Foster a Positive Culture

Creating a supportive and inclusive environment helps retain staff year after year. Encourage feedback, recognize accomplishments, and provide opportunities for growth. Happy staff are not only more effective but are also likely to return for future seasons.

10. Build a Talent Pipeline for the Future

Maintain connections with standout staff, volunteers (CIT’s) and campers who could be future hires. Keep them engaged through newsletters, social media, or off-season events to strengthen their ties to your camp.

Conclusion

Hiring summer camp staff requires careful planning, outreach, and consideration. By focusing on your camp’s values, starting the process early, and investing in your team, you can ensure that your camp is staffed with motivated individuals who create a memorable experience for everyone involved.

Prepare thoughtfully, recruit wisely, and enjoy the rewards of a successful camp season!

Technology is important in all facets of our lives and it is no difference in your camp operation. Technology can be intimidating, may come with a cost, and can be time consuming to implement, but will pay dividends in the long run. Here are different types of technology you can implement to make your operation more efficient and streamlined.

1. Online Registration Websites, Software, or Apps. The first thing you should do to streamline your operations is invest in online registration. Online registration platforms have been around for many years and if you are still taking registration by hand and in person, you are falling behind and doing a lot of unnecessary work. These platforms make it easier and more efficient on the front end for parents and on the back end for administrators to manage your rosters. Every camp or rec program should without a doubt have one.

2. Booking Systems. Are you using a manual calendar or spreadsheet to keep track of booking your facilities, activities, or events? There are many automated booking systems that you can use that will take this on for you. Many times registration platforms also come with booking systems that will further streamline your operations on the front end for customers and the back end for you as the administrator.

3. Websites. A website for marketing your organization and programs is essential and is another extremely common tool that everyone should have. Just about everyone has a website, but unfortunately there are many that do not keep it up to date or are unwilling to invest in making it better. Your website is the face of your organization for many and should also be the information hub for your programs to where participants don’t have to call or come in to get it.

4. Email Marketing Platforms. An email marketing platform will help you reach current, past, and future participants more effectively. Use email marketing platforms to create better content, start a newsletter, fundraise, or sell merchandise.

5. Communication and Management Tools. We provide this type of tool to camps with our Camp Source App because many times communication, organization, and access to information gets forgotten. As camps are focusing on running their program, parents get left out of the loop which results in more questions or complaints. Improving your communication and organization will instantly improve your program. At The Summer Camp Source, we developed the Camp Source App to greatly improve communication within your camp programs and keep you and your parents organized with all your important camp updates and reminders.

6. HR, Accounting, and Payroll Software. Take away some of the time you spend on menial administrative tasks and let these types of platforms handle it for you.

7. Information Sharing Platforms. These systems are for both internal and external communication and document sharing. Sometimes our email systems are not always the best way to communicate and share information. For several reasons such as crowded in boxes, security, and limitations sometimes it is easier to invest in a system that everyone can access to share files, sign documents, store documents, and use other forms of communication.

8. Maintenance Management Systems. Facility maintenance can be a tall task and many times goes to the wayside for other priority items due to the cost and time. Maintenance management systems will help you stay on track with routine maintenance of your facilities along with on demand work orders that come up with things need repairing or replacing. They can also help with your equipment repairs and asset inventory to make sure all aspects of your maintenance operation is running as efficiently and cost effective as possible.

9. Fundraising Platforms. There are many tools you can use to assist in your fundraising efforts. Help reach more people, make it easier for them to donate, keep better track of transactions, and make it easier for you as the administrator to manage fundraising campaigns.

10. Updated Electronics and Interactive Technology: No, we don’t want kids to play video games or be on their phones all day within your rec programs. However, there are many different types of interactive technology you can incorporate into your camp activities. Also, having things like a projector for movies and a nice sound system for music can make your activities more enjoyable for participants.

Technology is one of those things that sometimes we feel we don’t need it and can do things the same old way, but when we have it we ask ourselves how we got by without it. Identify where you are spending too much time or could use assistance managing an area of your operation and do the necessary research to find what works for you. It is important you put the time and effort needed for technology so you don’t fall behind and can continue to take your camps to the next level!

The Camp Source App is your passport for a camp season of fun and adventure. Our streamlined and easy to use platform will always keep your parents informed in real time and give them an inside look at all of your camp adventures. Send updates and reminders, share documents, schedules, pictures and much more to give your parents easy access to the important information they need all camp long. Take your camps to the next level with the Camp Source App!

Behind every unforgettable summer camp experience is a dedicated and passionate camp director. These leaders play a crucial role in shaping the lives of campers, creating a safe and supportive environment, and fostering a sense of community and belonging. But running a summer camp comes with its own unique set of challenges and responsibilities. That’s why it’s essential for camp directors to have access to the right resources and support systems to ensure success.

Here are three tips to improve your camp training and education to make sure your staff have the resources needed to be successful at camp:

Take advantage of outside resources for new ideas. There are several great resources online that can provide you tools and education to improve your camp. Continually search and seek out new ideas that may benefit your camp to keep things fresh for your staff and participants.

Stay on top of industry standards and best practices. Similar to researching new ideas for camp, you also want to stay on top of the current trends, technology, and industry standards. Not just from an operational standpoint, but new legislations that may bring legal aspects of how you have to operate. Stay in touch with some of the national camp organizations that provide these resources, visit camp conferences and expos, and do your own research to stay up to date on the latest trends. Things are always changing and evolving so make sure your camp doesn’t fall behind to the old way of doing things.

Provide networking opportunities to collaborate with other camp professionals to connect and share ideas. Networking is important and another way to stay on top of all the things we have talked about above. Seeing and hearing how others are operating is great way to see how you can compare and potentially improve your camp. Ask questions, share ideas, and tell stories to connect with others in the field. Networking is not only for Camp Directors, bring your staff into the mix too! Here are a few ways you can connect with others in the field:

• Join an professional association in the industry

• Connect online
  
• Team up with others in your area for joint activities or regular networking meetings.

Looking to enhance the camp experience? CampHQ is your headquarters for Premium Camp Resources. We offer a wide range of activities, educational content, training resources, guides, and much more. For a small annual membership, you will have access to all of our camp resources below. Whether you offer a day camp, overnight camp, or any specialty camp, we can provide curriculum ideas, staff training materials, and activities that align with your unique camp goals. 

Join today to take your camps to the next level!

Camp can be intimidating for campers, especially those in younger age groups and first-timers. Icebreakers, teambuilding, and social emotional learning (SEL) activities are important to get campers acclimated. Working these activities into the beginning of the week, at the beginning of each day, will provide many benefits: 

1. Make it easier for campers to socialize and get to know each other.
2. Help campers work better together.
3. Reduce camper conflict and disciplinary issues.
4. Assist campers in learning others’ names.
5. Allow campers to work and play with kids they may not normally have an opportunity.
6. Help campers make friends more easily.
7. Assist in creating bonds and forming connections.
8. Help to develop important skills like problem-solving, listening, leading, and creative thinking.
9. Help campers listen, communicate, and show empathy.
10. Improve self-esteem.

Join The Summer Camp Source TODAY for more information on this topic and all things Camp Management!

The off-season is a critical time for camps to regroup, evaluate, and plan for the next year. While campers may not be on-site, camp directors and staff can use this downtime to tighten up operations, ensuring that everything runs smoothly when the next season rolls around. Focusing on operational improvements during the off-season can lead to cost savings, improved camper experiences, and a more organized staff. Here are five ways camps can maximize their off-season efforts to streamline operations.

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1. Review and Optimize Your Registration Process

The off-season is the perfect time to assess your registration system. If you’ve had issues with errors, delays, or complex sign-up processes, now is the time to fix them. By evaluating how the registration system performed in the last season, you can identify bottlenecks and inefficiencies.

Consider adopting a comprehensive registration platform that:

– Automates sign-ups, payment tracking, and communication with parents.

– Offers customizable forms that capture essential camper data.

– Provides real-time updates for both staff and parents.

An easy-to-use registration system not only helps parents but also saves staff time during the busy season.

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2. Analyze Data to Inform Future Programming

The off-season is ideal for diving into data and making data-driven decisions about the future. By analyzing trends from the past season, camps can adjust programming, staffing, and resources to meet evolving needs.

Key data points to review include:

– Enrollment numbers by session, age group, and activity.

– Feedback from camper and parent surveys.

– Popularity of specific programs or events.

Armed with this data, camps can make informed decisions about which programs to expand, which ones to cut, and how to optimize scheduling for next year.

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3. Fine-Tune Your Staff Management Process

Managing seasonal staff can be a logistical challenge, especially when you’re trying to get everyone trained and up to speed before campers arrive. During the off-season, take time to review your staff scheduling, onboarding, and management processes.

Streamlining staff operations includes:

– Creating a digital onboarding process to ensure all paperwork and training are completed before the season starts.

– Developing clear schedules and role assignments to avoid confusion during the camp season.

– Tracking staff certifications and ensuring compliance with safety standards.

By setting up a solid system for staff management in the off-season, camps can reduce the risk of last-minute chaos. A platform that integrates both camper and staff management—such as **Amilia**—can help camps stay organized and ensure that everything runs smoothly once the season begins.

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4. Maintain and Upgrade Your Technology

The off-season offers the perfect opportunity to assess and upgrade your camp’s technology. Whether it’s ensuring your registration software is updated, your payment systems are secure, or your Wi-Fi and network infrastructure is reliable, technology plays a crucial role in keeping camp operations tight.

Some tech upgrades to consider:

– Ensuring that all digital tools are mobile-friendly for parents and staff.

– Implementing secure payment gateways to protect against fraud.

– Upgrading communication systems to ensure parents and staff stay informed.

Modern camps rely heavily on technology to deliver seamless experiences, from registration to daily communication. The off-season is the ideal time to evaluate what needs upgrading, whether it’s software like Amilia for registrations or hardware upgrades for better on-site functionality.

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5. Plan Marketing and Outreach Campaigns

While the off-season may be a quiet time for camp operations, it’s an ideal period for marketing and outreach. Camps can use this time to plan and execute marketing strategies that build interest and early registrations for the upcoming season.

Marketing efforts during the off-season can include:

– Updating the camp’s website and social media profiles to reflect upcoming programs.

– Running early-bird promotions or discounts for families that register in advance.

– Engaging with past campers through email campaigns to keep them excited for the next season.

By having these marketing efforts in place before the season begins, camps can secure early registrations and have a better idea of how many campers to expect, which helps with staffing and resource planning.

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Conclusion

The off-season is more than just downtime—it’s a chance for camps to tighten up operations, streamline processes, and ensure everything is ready for a successful season. Whether it’s improving the registration experience, analyzing data for future programming,

or refining staff management, camps that invest time in these areas will be better prepared for the busy months ahead.

Here are a few kickball variations to spice things up out at the fields and keep your kids engaged with new and fun rules to a game we all know and love.

Backwards Kickball

This is a lot like normal kickball with a bunch of backwards twists. All the bases are backwards. Run to 3rd first, 2nd second, and 1st third. All players on a team get one time up and they get one pitch from their own pitcher. Endless # of outs, just keep going until all players have been up once. No foul balls, everything is fair. No limit to how many people on bases, no force outs. Get someone out by touching ANY base at any time. Any runners between any bases are out. If a ball is caught the runner is out. If a runner is tagged they are out.

Crazy Kickball

On a traditional kickball field, place a large container that can hold many balls at the pitcher’s mound, a hula hoop also works well. Mark the outfield with enough numbers for half the group. The numbers should designate outfield play positions. Positions can be marked with cones or chalk. Do not put positions farther into the outfield than you expect the students to kick. Divide the group into infield and outfield teams and give each child on each team a number. The numbers denote the kicking order and their positions in the outfield. Kickers come up one at a time. They kick the ball into the field and run around the bases continuously for a homerun. Emphasize to the runners that they need to touch each base with their foot. While one kicker runs, the next kicker comes up to home plate and kicks. There are many balls so there can be many runners going around the bases at a time. The fielders retrieve the kicked balls, pass them infield and put them into the container. The fielders are trying to quickly pass the balls infield to keep the container full. Tell the fielders to get the balls that come toward their position and throw them inward to the nearest player until the ball gets back into the container. Have students pass the ball to each other rather than running it all the way back. When the whole kicking team has kicked and run the bases one time, the teams switch.

Kindergarten Kickball

Divide players into 2 teams, kickers and outfielders and place cones all along the baselines in the infield. Coach is all-time pitcher. The outfielders should spread out; their goal is to get the kicked ball back to the pitcher as quickly as possible. There are no outs and no foul balls. The kickers line up and kick one at a time. The pitcher rolls the ball to the kicker and they kick it as hard as they can. Then the kicker runs along the baseline picking up as many cones as possible before the ball is returned to the pitcher. Once the pitcher has the ball, he or she yells “Stop!” to the kicker, and the kicker stops running and collecting cones and returns to home base. The cones collected are placed back at home base in a pile. Then the next kicker kicks and runs along the baseline collecting cones. Kickers can run either direction on the baselines, but cannot run across the pitcher’s mound. The inning is over once all kickers have kicked or if all cones have been collected.

Mountain Ball

This game can be played using home base and second base on a regular kickball field or by using 2 cones for bases in a large area. Demonstrate the two ways a player can get out. Remind players about playing their positions and calling a ball that is coming into their position zone. The object of the game is to kick the ball, run to the base and back home without getting “out.” Have your team score as many points as possible. There are NO foul balls. Players can kick the ball in any direction. One runner on a base at any time. A runner is out when: A fly ball is caught before it bounces, The runner is tagged with the ball, not on a throw. No pegging. On a fly ball base-runner must tag up before going home. Teams switch after one time through the kicking rotation or three outs.

Over-Under Kickball

Set up cones as bases on a traditional kickball field. This game can played with all four bases or two bases. When the ball is pitched, the first student kicks the ball and runs the bases. The runner goes continuously, trying to get around the bases as many times as possible. If you are using two bases the student runs back and forth as many times as possible. The fielders retrieve the ball. Once a fielder gains possession of the ball, his/her teammates run as quickly as possible to line up in single file behind her/him. The ball is then handed over the student’s head to the next person in line. The second person hands the ball through his/her legs (under) to the next person who then hands the ball over her/his head again. The students pass the ball over and under until the last person in line has possession of the ball and yells, “Stop!” At this point, the runner freezes where s/he is and announces how many time s/he made it around to home plate. One point is given for each base s/he has touched. Everyone on the first team gets a chance to kick and then the teams switch sides.

Ultimate Kickball

This game can be played on a regular kickball field or by using 4 cones for bases in a large area. Bases should be large enough to fit multiple players. The object of the game is to kick the ball, run the bases, and touch home without getting out and have your team score as many points as possible. Divide the group into 2 teams. There are no foul balls. Players can kick the ball backwards only if there is a backstop or wall behind home plate. There can be more than one runner on a base at any time. Runners may choose to stay on one base if it is unsafe to run. Runners can pass each other at any time. Runners must return to the previous base if the pitcher has the ball before they are half­way to the next base. Runners can get out when their fly ball is caught before it bounces or if they are tagged while not on a base. Teams switch after one time through the kicking rotation.

Note: This version of kickball works well because it allows the advanced players to run fast through the bases, and the beginning players to take their time and learn the game.

Need More Camp Games? See Our Downloadable Activity Guides!

Are you tired of the same old basketball games that you grew up with as a kid? Here is a fresh new look at basketball variations that will keep kids engaged and having fun learning the game of basketball. These games require minimal equipment and are suitable for elementary aged kids and above.

Beanbag Basketball

In this game you put a bucket on each side of the basketball court. In this game you will need two teams of at least 4-5 players. Choose one team to “throw off the beanbag”. They throw the beanbag to the other team to start the game. Once this is done the offensive team (with the beanbag) must make their way to the other side trying to get the beanbag into the bucket on the other end of the playing field. The other team can play defense but they cannot take the beanbag out of anyone’s hands or physically touch any other player. They basically can try to distract the other players and make it harder to make good passes. The only way to move the beanbag is to pass it. Nobody can run with the beanbag. It must be passed and caught. If the beanbag is passed and missed, the other team gets possession of the beanbag.

Chaos Basketball

Divide groups into as many hoops you have in the gym. Each team gets a ball to start, but balls can be picked up by anyone. Each team has to defend their hoop but also send teammates out to score on other hoops. When a player makes a basket they cannot get the same ball they made and must go out to find another one. Each team should assign a scorekeeper each round to count how many baskets go in their hoop. Basketball rules apply where players must dribble and pass to teammates as they go around the gym. There are no out of bounds. The team with the least amount of baskets that went in their hoop wins. Add more balls for more chaos!

Steal the Bacon – Basketball Style

Use a basketball court, or a large rectangular area. Divide the students into 2-4 groups; each team sits on a boundary line. Give each student a number. Each group should have a 1, a 2, etc. Assign each team one ball, which is placed in the center of the court. The leader calls out a number. All students with that number run to pick up their team’s ball. The students run back to the basketball hoop and attempt to make a shot. If a student makes the basket s/he earns a point for her/his team, then s/he returns the ball back to the designated area in the center of the court.

Medic Basketball

Set up two cones near each basketball hoop where you’d like the teams to shoot from. Divide students into two equal teams and have them line up behind the cones. Give each team a few minutes to select a medic. The first student in each line will have a chance to shoot the ball (have them play Ro-Sham-Bo to see who goes first). If the student makes a basket, s/he goes to the end of the line, earning a point for the team and remaining in the game. If the student misses, s/he will leave the line and stand off to the side. If the medic makes a basket, every student who previously missed can return to the line. Play continues until one line has lost all of their players or the teams have combined to equal a set number of baskets.

Sports Game Variation Activity Guide!

Transitions are going from one activity to the next with your group and are extremely important to ensure you are not wasting all your camp time in between activities. Here are some tips for successful transitions.

1) Always be thinking ahead. Once your activity begins, start to think about how you are going to wrap it up, clean up and get the group to the next one.

2) End the activity with enough time to clean up. Get the campers in the habit of cleaning up each space quickly after every activity.

3) Use tactics like whistles, chants, claps, and hand signals to make sure kids are attentive, listening and paying attention to avoid wasted time getting them organized.

4) Have your campers lined up and ready to move to the next space a minute or two before time is up.

5) When you get to the next activity do a quick overview of the activity and then start the activity as soon as possible to maximize your time.

Streamlining your transitions will result in less down time for your campers to get in trouble or be bored, will maximize the time you have available for each activity throughout your day, and create more fun for your campers.

Looking for Camp Activities? Check out our Printable Activity Guides

Transitions are going from one activity to the next with your group and are extremely important to ensure you are not wasting all your camp time in between activities. Here are some tips for successful transitions.

1) Always be thinking ahead. Once your activity begins, start to think about how you are going to wrap it up, clean up and get the group to the next one.

2) End the activity with enough time to clean up. Get the campers in the habit of cleaning up each space quickly after every activity.

3) Use tactics like whistles, chants, claps, and hand signals to make sure kids are attentive, listening and paying attention to avoid wasted time getting them organized.

4) Have your campers lined up and ready to move to the next space a minute or two before time is up.

5) When you get to the next activity do a quick overview of the activity and then start the activity as soon as possible to maximize your time.

Streamlining your transitions will result in less down time for your campers to get in trouble or be bored, will maximize the time you have available for each activity throughout your day, and create more fun for your campers.

Looking for new programming ideas? Here are some tried-and-true activities that are bound the get the adrenaline pumping and the giggles going for hours: https://www.prbplus.com/programming-ideas/

Whether you run camps all year round or just over the summer, there are always going to be peaks and valleys to your program schedule. When you are in one of those valleys or the off season, there are several things you can do to get caught up on things or get ahead for your next program.

1. Take time off. Getting away will allow you to rejuvenate and get refreshed. When you come back you will be more motivated to get back to work and continue to improve your programs.

2. Plan. Off-season time is also planning time and you should have a plan in place for everything. Finalize your next program dates, and review all aspects of your operation to ensure you are ready to go when the next program comes along.

3. Evaluate your program and processes for opportunities to improve. You should be putting together a post-program evaluation for every program, which includes staff and parent feedback. This is a great way to find out what you need to change or update to improve for your next camp.

4. Research new products and services that you can introduce to your program. Browse catalogs and buyers guides, attend expos, or reach out to others you know in the industry to always stay on top of the latest offerings and see if anything can improve your program.

5. Network with other professionals in the industry to get new ideas and stay on top of industry trends. Join an industry membership organization, online group, or reach out to others in your area. Having a great group of experienced like-minded professionals is not only beneficial to your program and organization but is also what helps advance the profession as a whole.

6. Spend the time, effort, and necessary funds in your facilities to take care of any deep cleaning and maintenance needs. This is one thing that gets overlooked frequently, especially during camp because it can be costly and time consuming. However, neglecting issues with your facility can snowball into much bigger issues or even a safety hazard quickly if the facility is not maintained properly. Get ahead of this by addressing any facility issues as soon as possible.

7. Market and promote your camp. You won’t think about this much during camp, but as soon as your current program is about to end, start to think about getting the dates to the next camp out to all current and past participants. From there, continue to market and promote as registration dates are coming up and you start your next program.

8. Put time aside for yourself and staff for training and education. You and your staff are your organization’s most valuable assets so it is important to continue to invest in resources that will make you and your staff better. There are always new things to learn or new ways of doing things so take the necessary time to make yourself and your staff the best they can be when the opportunity arises.

Most of the above is not possible during peak times as you are then focused on the successful operation of your program. When your program concludes, take the time and effort needed to take full advantage of your off season and it will pay dividends when your programs start up again.

Closest to the Pin: Lay the parachute flat and have each camper roll a ball to the center. Closest to the center wins.

Crazy Colors: You will need a lot of balls or objects that match the colors of the parachute. A large set of the small plastic balls you would find in a ball pit work perfect. Place the parachute flat on the ground and scatter the balls all over the room or gym. Assign each team a color and when you say go they have to collect all their color balls and place them on the same color of the parachute. You can also have each team take turns where they collect all the balls in a timed game to see who can sort them the fastest.

Parachute Tag: Lift the parachute high overhead. Call one child’s name and have him/her run to the other side before the parachute comes down and tags them. Variation: You can alter the game by having children skip, crawl or twirl to the other side.

Popcorn: Children circle around the parachute. Two teams are created on either side of the parachute. A number of balls are placed on the parachute. Teams try to shake the parachute to try and ripple the balls of the other players’ side. A point is awarded if a team successfully shakes the ball off the other team’s side.

Plug It: For this game, you need communication skills! The goal is to try and get a large beach ball to plug in the middle of the parachute. It may sound easy, but when you have a large group of students trying to move one parachute, it can be a challenge!

Parachute Game Activity Guide with over 40 games!

Red Light, Green Light Football

Use cones to set up two end-zones on opposing sides. Use cone(s) for student to form a line. First two students line up with jerseys as defensive players. Next two students line up in the opposing position as offensive players. On offense, one student is the hiker and hikes the football to the running back on command. The hiker then becomes a blocker. After receiving the ball, the running back attempts to run to the opposite end-zone without being tagged gently with two hands by the defense. IMPORTANT: Once the ball is hiked, an adult or Junior Coach can shout Red Light or Green Light to change the pace of the game. Red Light makes all players freeze, and green light makes all players resume play. The penalty for players who do not freeze on RED LIGHT is 5 steps backwards. Game is over when the offense makes it to the end-zone or if the running back is tagged.

Frisbee Football

Teams should be of equal number; each team has a goalie, as well as offensive and defensive players. Goal markers are set up at each end of the playing area. The object of the game is to pass the Frisbee past the goal line to another teammate. No player may hold his Frisbee for more than four seconds, without losing possession. Three steps may be taken before the Frisbee is passed. If offensive and defensive players catch a pass at the same time, defensive players take possession. Offensive players are allowed only 5 seconds at a time in the defensive red zone (15 yards from the red zone)

21 – Football

Designate a large play area with clear boundaries that has room for students to run. Split group into 2 teams.  The object of the game is for teams to score 21 points by completing passes in different areas of the field. One team begins on the line of scrimmage and attempts to complete a pass within a zone to score points. The teams switch from offense to defense after every 4 passes. All players must stay within the field. The defending team will cover the offensive team players to hold them to as few points as possible. The quarterback must stand behind the line of scrimmage. Points are scored for a catch at certain positions on the field and are determined by the zone in which the ball is caught, not where the player runs. If a defensive team intercepts (catches) the ball from the offensive team, the defensive team scores 3 points.

Flag Pull Game

Cone off an area and have all kids inside the cones with flag football flags on. The object of the game is to pull other’s flag while not getting yours pulled. No flag guarding. If you flag gets pulled you are out. As players get out you can make the cone boundaries smaller until there is only one person left with a flag. Find more sports game variations for camp in our printable activity guide.

Check out our Sports Variations Activity Guide for 100 Sports game variations!